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The position number that you see on the report can vary based upon whether an EMIS data collection has been performed on your data set or not.  When a collection is done, a local contract code is assigned to any compensations that will be reported.  For EMIS reporting purposes, each compensation is converted to a 'Position'.  There may be multiple compensations reported for a given position.  The local contract code is what uniquely identifies the compensation.  If a collection has been run, then the position number on the report will show something like 1a as the Position # / Local Contract Code.  This local contract code is also displayed when viewing the compensation on the compensation screen.  If an EMIS data collection has not been performed on your data set, then you will simply see the position number on the report.  We do NOT assigned local contract codes when running the report, so if one does not exist, we will provide the job number.

EMIS Data Collection Reports

Field Definitions:

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How the Data collector counts Absence Days

Attendance Days come from workdays and makeup days that are on the calendar as well as any attendance entries.  The days from the calendar and the attendance entries will use the Compensation Calendar Date range to determine if a day should be counted.  We also add in any adjustments of EMIS Attendance.  The attendance days are also reduced if the employee has an absence for a given date that we found on the calendar or on an attendance record.  For example, if we find a workday on 8-6-21 on the calendar, but we also find an absence of 1 day on 8-6-21, then the day count for 8-6-21 is 0.

Absence Days equal the absences and any adjustments of EMIS absences that fall within the EMIS FY.  The compensation that is assigned to the absence must have a Calendar Date range that includes the absence date.  Many times, this is what causes the absence count to be low.  Either the calendar date range doesn't include the absence date, or the district selected the wrong compensation in Attendance, with a calendar date range that does not include the absence date.

Absence Days - Long Term Illness Days are 15 "Consecutive Absence Days".  This total needs to be entered on the Employee "Long Term Illness" field and the Data collector will return this value.

How the Data Collector includes Credential ID

If there are spaces in the Credential ID for the EMIS Soap Service, it will retrieve a ZID number for the employee.  If the EMIS ID is spaces, it will use the Credential ID. If there is a Credential ID or EMIS ID, it will always use what is in USPSR.  

Fatal in the Staff Collector

Things to look for in Staff collection failures:

• Employee Credential ID too long or too short
• Check all date are valid, Birthdate and Hire date
• Verify data is correct on EMIS Reporting Configuration screen
  • Fiscal Year
  • Reporting Id
  • Z Id Pre Fix
  • Image Added
• Check Compensation records have a Start Date
• Verify 'Report to EMIS' = Y and 'Archived' = N
• Run EMIS Reports to check for errors under Reports>EMIS Reports> Employee and Position 

How the Data Collector includes Credential ID

If there are spaces in the Credential ID for the EMIS Soap Service, it will retrieve a ZID number for the employee.  If the EMIS ID is spaces, it will use the Credential ID. If there is a Credential ID or EMIS ID, it will always use what is in USPSR.  

Fatal in the Staff Collector

Things to look for in Staff collection failures:

• Employee Credential ID too long or too short
• Check all date are valid, Birthdate and Hire date
• Verify data is correct on EMIS Reporting Configuration screen
  • Fiscal Year
  • Reporting Id
  • Z Id Pre Fix
  • Image Modified
• Check Compensation records have a Start Date
• Verify 'Report to EMIS' = Y and 'Archived' = N
• Run EMIS Reports to check for errors under Reports>EMIS Reports> Employee and Position