| Panel | |
|---|---|
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- Enter the SERS New Hire Report Options if you choose to change the Report Title.
- Generate the Report by clicking
- Generate the submission file by clicking
and then go to the SERS website to upload and submit to SERS.
| Note |
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Criteria needed for an employee to be on the SERS New Hire report- An employee has to have a SERS =400 payroll item with the new employee box checked SERS New Hire looks at all positions for the employee that are SERS and uses the earliest position start date within 6 months. |
Example of School Employees Retirement System New Hires Report
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| Field Nbr | Start Position | Field Description | Field Length | Comments |
|---|---|---|---|---|
| 1 | 1 | Record Identifier | 2 | Identifies Enrollment Detail record.
|
| 2 | 3 | SSN | 9 | The Social Security Number of the
|
| 3 | 12 | Last Name | 25 | Employee's last name
|
| 4 | 37 | First Name | 25 | Employee's first name
|
| 5 | 62 | Middle Name | 25 | Employee's middle name
|
| 6 | 87 | Name Prefix | 14 | Employee's prefix name
Valid values include:
|
| 7 | 101 | Name Suffix | 4 | Employee's suffix name
Valid values include:
|
| 8 | 105 | Employer ID | 5 | A unique five-digit number assigned to each employer by SERS.
|
| 9 | 110 | Address1 | 50 | Address 1 line of the employee's address.
|
| 10 | 160 | Address2 | 50 | Address 2 line of the employee's address.
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| 11 | 210 | Suite | 10 | The suite, apartment, unit or building of the employee's address.
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| 12 | 220 | City | 50 | The city where the employee resides.
|
| 13 | 270 | State | 2 | The two letter state code of the employee's address.
|
| 14 | 272 | Zip | 5 | Zip code of the employee's address
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| 15 | 277 | Zip4 | 4 | Zip +4 of the employee's address
|
| 16 | 281 | Date of Birth | 8 | Date of Birth of the employee.
Example: 19750101 (The first four digits For single digit months like January, the |
| 17 | 289 | Gender | 1 | Gender of the employee
|
| 18 | 290 | First Date of Service | 8 | Employee's first date of service
Example: 19750101 (The first four digits For single digit months like January, the |
| 19 | 298 | Job Classification | 2 | Job classification of the employment
Valid values include:
|
| 20 | 300 | Field 20 | 1 | For future use
|
| 21 | 301 | Marital Status | 3 | Marital Status of the employee. Valid values include:
|
| 22 | 304 | Field 22 | 8 | For future use
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| 23 | 312 | Phone number | 10 | Phone number of the employee (Uses Work Home Phone on Employee screen, if blank, will contain 0's)
|
| 24 | 322 | 50 | **Required field**Email address of the employee (Uses Other Email Address on Employee screen)
|
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