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In order for a district to be able to create and submit their own ODJFS file, they first need to update CONFIGURATION/ODJFS Configuration. Click here for instructions. For the SOURCE website, please click here When submitting your file in SOURCE, select the ICESA as the File Type: |
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| Type of Day | From | Counts toward ODJFS? |
|---|---|---|
| Work Day | Job Calendar | Yes |
Holiday | Job Calendar | Yes |
| Calamity Day | Job Calendar | Yes |
| Make-Up Day | Job Calendar | Yes |
| Attendance | Attendance Screen | Yes |
| Substituting | Attendance Screen | Yes |
| Dock Units | Attendance Screen | Not if it is a full dock day |
Number of weeks - this is determined by searching the calendar and any potential Attendance entries for the employee using the date range consisting of the first day of the quarter to the last day of the quarter. If it finds a workday in the week it counts the week. Note this count is not checking that the employee was paid in the quarter just that they had a work day in workday in the quarter. This is why if you add an ODJFS reportable employee after running the report for the quarter and they have work days workdays in that quarter, re-running the report results in a different count of employees.
Paid in month x... - to get this we first determine if the ODJFS reportable employee was paid in the quarter. This is done by searching the history to find the payrolls the employee was in that have pay dates in the quarter. We then use the period beginning and ending dates of the payrolls to determine if a payroll they were paid in included the 12th of the given month. If it did then they are flagged as being paid in that month. Also, check Pay Group date ranges, these can be different for different Pay Groups. check Payroll Reports.
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- Ohio State Tax Item Gross for the quarter
- Total Gross Adjustment Journals for Ohio State Tax Items for the quarter
The QTD ODJFS Taxable Wages Wages - we get this by searching the history for pay dates that fall in the reporting quarter.
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The YTD Taxable Wages is a calculated value based on the YTD wages for ODJFS purposes. **NOTE**If the district is a contributing employer, they are charged a fee. If an employee has reached $9,000.00 in wages on the year, the contributing employer no longer has to pay the fee that is associated with ODJFS. Therefore the 0 in the YTD Taxable column would be correct.
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