Please click here to view a short video on how to create Attendance.

...

The Attendance module is used to track and update employee attendance and absence data. This program is the basis from which leave charges are projected across the USAS accounts. Accrual's will be tracked under the CORE/LEAVES/ACCUMULATIONS option. Adjustments are available

If needing to make Adjustments to an employee's Days or Hours, under the CORE/ADJUSTMENTS option. , select from the following:

ODJFS Weeks
SERS Retirement Days
SERS Retirement Hours
STRS Retirement Days
STRS Retirement Hours
EMIS Attendance
EMIS Absence

The Attendance Mass Add option is used to add consecutive days of attendance or absences in a single transaction.

Info

If needing to look up the Transaction Date/or Activity Date of the Attendance/Absence entered, an Audit Report can be ran run or get the transaction timestamp from a custom report on AttendanceJournal. The transaction time would be listed under Leave Transaction. The only time this wouldn't show a timestamp is for a district using deferred absence posting. If an absence had not yet been included in a posted payroll, it would not have a leave transaction with a timestamp.

Search Attendance Option

The Attendance Grid allows the user to search for existing employees. You can either enter in the Number or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit. Example - First Name is one Name is one of my grid options. If I type in %San (% is use as a wildcard) in the First name field, all occurrences of anyone with with San in the first name will appear. You can then click on the Image Modified next to the Attendance record you are searching for to view the data relating to this employee or click on the Image Modified to edit the record or Image Modified to delete the record.

Highlight Viewer

To use the 'Highlight Viewer', select the row in the grid to view. The 'Highlight Viewer' on the right hand side will appear:

...

Trans Type
- Attendance
  - Category
    - Attendance - For regular employees
    - Substituting - For substituting employees
- Absence
  - Category
    - Calamity
    - Dock
    - Holiday
    - Jury Duty
    - Military
    - Other-this option does not have any effect on retirement day calculations or Leave Balances but will cause the EMIS day calculations to be reduced by the amount of the absence.
    - Personal
    - Professional
    - Sick
    - Unknown - this option does not have any effect on retirement day calculations, Leave Balances or EMIS day calculations.
    - Vacation

...

**This feature is only working for Attendance days** The second feature is the Posted To Payroll indicator. This field indicates whether or not a Future or Current Pay Amount was created when creating the Attendance. Once posted, the Attendance transaction cannot be modified. If a change is necessary, an additional transaction must be posted to correct the mistake.

This flag will be set immediately when not using deferred posting.

Flag won't be checked if 'No Posting to Payroll' was selected:

Flag will be checked if Post Future or Post Current is selected:

Or Future

Exit out of the entry, refresh the URL and view the entry. The 'Post to Payroll' box will then be checked:

Attendance Grid

Image Modified

Payroll Payments-Current

Image Modified

Delete Attendance Entries

...

Select Employee and Position/Compensation by clicking on the drop down boxes
Enter Length of absence or attendance days
Enter the Trans Type
- Attendance
- Absence
Enter the Unit of:
- Hourly
- Daily
- Weeks
- None
Select the Category for:
- Attendance:
  - Attendance
  - Substituting
- Absence:
  - Calamity
  - Dock
  - Holiday
  - Jury duty
  - Military
  - Other
  - Personal
  - Professional
  - Sick
  - Unknown
  - Vacation
A Sub Category is optional
Select an Appt Type of Classified or Certificate
Enter a Pay Date (optional)
A Substitute For is optional
The Include Weekends option is whether or not to include weekends. Unless the employee has weekends scheduled for work days on their calendar, leave this prompt unchecked.
Select a Start and End date or click on each day needed
- Date Shortcuts can be used
  - Example: Today's date is 4/18/18
    YeaR (Calendar)
    Y - January 1st of current year 1/1/18
    R - December 31 of current year 12/31/18
    FiscaL
    F - 1st day of current fiscal start date 7/1/17
    L -  Last day of current fiscal end date 6/30/18
    MontH (based on current system date)
    M - 1st day of current month 4/1/18
    H - Last day of current month 4/30/18
    WeeK
    W -  15th day of current month 4/15/18
    K -  Saturday of current week 4/21/18
    PerioD (Posting Period)
    P - 1st day of next month 5/1/18
    D - Last day of next month 5/31/18
    Quarter
    Q - 1st day of current quarter 4/1/18
    U - Current date 4/18/18
    Quarter
    Q - 1st day of the current quarter 04/01/2018
    R - Last day of the current quarter 06/30/2018
    Posting Period
    p (beginning of posting period)
    t (today)
    T - today
    +  Tomorrow's date 4/19/18
    - Yesterday's date 4/17/18
Select a Posting Mode
- No Posting
- Post Current
- Post Future
  - If using the Post Future or Current option, a window will appear once you click on . Verify posting:
- Once verfied, click on to post to payroll: