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- When the employee begins leave, do the following:
- On all the employee's Compensations, enter a Compensation Stop date and enter a Calendar Stop Date equaling the last day work day.
- On all the employee's Positions, enter any information specific to the situation for EMIS reporting. To report the EMIS correctly, go to Positions>EMIS Related Information and enter the appropriate information in any of the EMIS 'override' fields that apply - these include the Contract Amount, Contract Work Days, Hours In Day, and/or Full Time Equivalence fields.
- When the employee returns from leave, do the following:
- On the original Compensation, unmark the State Reporting>Reportable to EMIS checkbox.
- If desired, the Compensation can be edited and updated to reflect the information up until the leave.
- Create a new Compensation for the remaining amount owed to the employee.
- Job Calendar = Same as the original Compensation.
- Compensation Start Date = First work day returning.
- Compensation Stop Date = Same as the original Compensation.
- Contract Work Days = Remaining number of work days.
- Contract Obligation = Remaining amount owed to the employee.
Days in Contract X Unit Amount (and then also Hours In Day if Unit Amount is set to Hourly) = Contract Obligation
Contract Obligation - Amount Paid - Amount Docked = Contract Obligation on Second Compensation
New Contract Obligation/Number of Pays Remaining = Pay Per Period on Second Compensation
To double check the employee will be paid properly:
Total Amount Paid on Original Compensation + Pay Per Period on Second Compensation X Number of Pays Remaining on Second Compensation + Total Dock Amount = Contract Obligation
- Calendar Start Date = First work day returning.
- Mark the State Reporting>Reportable to EMIS checkbox.
- On the Position record, enter any information specific to the situation for EMIS reporting. To report the EMIS correctly, go to Positions>EMIS Related Information and enter the appropriate information in any of the EMIS 'override' fields that apply - these include the Contract Amount, Contract Work Days, Hours In Day, and/or Full Time Equivalence fields. These figures should include any totals paid on the original Compensation.
- On the original Compensation, unmark the State Reporting>Reportable to EMIS checkbox.
- On the Employee record, in the State Reporting>Long Term Illness field enter the number of days absent.
- Go to Core>Adjustments and create and adjustment using the Type of EMIS Absence for the total number of days not covered by another type of leave.
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