USAS-R Releases

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• ABS 101 Performance Improvements
  • 90% improvement
• Pay Report Performance Improvements
  • 19-29% improvement
• Add permissions to GM and USPS_STANDARD roles for File Archive (AOS and SOC1)
  • USPS_STANARD
    
    • MODULE_FILE_AUDITREPORT_VIEW
  • GROUP_MANAGER
    • MODULE_FILE_AUDITREPORT_VIEW
    • MODULE_FILE_AUDITREPORT_CREATE
    • MODULE_FILE_AUDITREPORT_UPDATE
• Add distinction to properties in New Contract grid and under More options:
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• STRS and SERS Item - add validation to rehired date if retiree flag is true
  • If one is checked and not the other, an error will be given
    • Error - SersItem.rehireFlagValid: Rehired employees must have a rehire date (Value: 'false')
    • Error - SersItem.rehireDateValid: Item has rehired date but is not marked as rehired retiree (Value: 'false')
    • Error - StrsItem.rehireFlagValid: Rehired employees must have a rehire date (Value: 'false')
    • Error - StrsItem.rehireDateValid: Item has rehired date but is not marked as rehired retiree (Value: 'false')
• Update module.accounting to compile static - performance
  • Affected Account mapping and Employer Distributions
• EMIS Change for FY 23 on field CK230 - Position 
  • Added to Position Separation and Mass Load Position
    • 4 - Resigned - Took a job outside the field of education
    • 7 - Resigned - Unknown or does not fit into options 4, 5 or 6
• Add warning to EMIS Configuration to notify user that changing EMIS year could cause issues if final collection has not been completed.

  • Enter the Current EMIS Fiscal Year.  This will need to be updated every Fiscal Year when the new FYXX Initial Staff/Course (L) window is opened.

    A warning message has been added to System/Configuration/EMIS Reporting Configuration when selecting Edit/Save from May 1 - Aug 31.  This message should not appear if the system date is not within May 1 - Aug 31:

    Warning:  Changing the EMIS Reporting Year between May 1st and August 31st will impact final staff/course reporting of EMIS data. Be certain your district has completed this reporting for the previous year before saving this change.

    The user can Save or Cancel. 

    If the user Saves in the message, it will save all changes (including if there was a change to the EMIS Fiscal Year).
    If the user Cancels in the message, it will bring them back to the EMIS Reporting Configuration to either make changes or to Save or Cancel.

• New Contract Report - pull the pay group from the New Contract entity and only fall back on the position if required.
  • Report has been updated to only pull in New Contract pay groups, and not from the previous contract, if changed

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Bug Fixes

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• Core>Fiscal Year: Fixed it so only a valid value

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• for the fiscal year may be entered.
• Core>Fiscal Year.  Corrected a problem with the

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• closing process where the beginning balances were not updating properly.  This has been resolved.  
• Reports>Brief Asset Listing: The report was failing to generate when a specific organization code was entered.  This has been fixed. 
• Reports> Audit Report: Refactored the audit report to exclude initial import entries and improve report generation performance.

Improvements

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• Transactions>Items: You cannot modify the LTD Depreciation field so we Implemented the ability to post depreciation adjustments for active items that

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• have not

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• been fully depreciated.  You can only create, modify or delete an adjustment for the current fiscal year.
  • The fiscal Year will default to the open period that is marked current.  The default 'type' is Adjustment.  The amount entered will be added (or subtracted if entering a negative amount) to the existing LTD depreciation amount.
  • Once created, the adjustments can be modified or delete in the same fiscal year.

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• •   Example: Adjustment made while FY2023 was current (and open).  Your current period is now FY2022.  You cannot change or deleted the adjustment for the item.  You must change your current period back to the fiscal year the adjustment was originally made in (FY2023).

Image Added

• Reports>Created Fiscal Year Ending Balances report.

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• Projection of what the ending balances (original cost) will be for the current fiscal year

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• when the fiscal period is closed.  This is a projection only report.

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• System>Configuration: New option 'Password Config' implemented to configure password requirements.  The Password Configuration option is the same configuration you are used to seeing in USAS and USPS.  Password complexity requirements can now be defined in Inventory.
• Implemented the Inventory FYE Report Bundle. 

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• Replacement for Classic's

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• EISCD.  This bundle is implemented when an open fiscal year is closed.  The reports will be zipped and emailed to the email address(es) specified in Core>Configuration.  In order for the report bundle to be emailed, the Email Address in Core>Configuration must be populated with valid email address(es)

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• and the Email Configuration tab under System>Configuration must be populated as well.  The report bundle will not generate if either of these configurations are not populated.

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• Sorted by Fund
• Sorted by Function
• Sorted By Asset Class
• Acquisitions only (enter fiscal year start/stop dates for acquisition)
• Dispositions only (enter fiscal year start/stop dates for dispositions)

• • • If a district has already closed the fiscal year, it can be reopened and then closed again to generate the report bundle.  
    • Districts

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• • • must store these reports until the Document Management & Archival project is available.  At that time districts will be able to upload previously generated documents.