| Note |
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All Option #1 scenarios, the employee pays any Federal, Ohio and OSDI taxes on amount paid through warrant as a part of the year-end tax return filing. However, if desired, the district can enter an Error Adjustment(s) for the calculated amount prior to the last calendar year payroll and appropriate taxes will be withheld. |
Scenario 1
If paid through a USAS disbursement and district wants the amount to appear on the W2 as wages but not in Box 14 as Fringe Benefits:
...
Calculate the amount of Medicare tax as it applies to the total. If there is Medicare pickup, be sure to inflate the Medicare amount as well as the Total and Applicable Gross.
- Go to Core>Adjustments
- Click 'Create'
- Employee - Find employee by typing in a few characters of first or last name
- Payroll Item - Choose Medicare Tax
- Type - Choose Total Gross
- Transaction Date - Enter or choose date from calendar
- Amount - Enter in the amount to be included in the total gross
- Description - Enter in a description (optional)
- Click 'Save'
...
- Calculate the amount of Medicare tax as it applies to the total. If there is Medicare pickup, be sure to inflate the Medicare amount as well as the Total and Applicable Gross.
- Before the last pay of the calendar year, enter withholding amount on the Medicare Payroll Item record as an Error Adjustment both Employee and Employer amounts.
- Manually increase the Total and Applicable Gross amount on the Medicare Payroll Item record (if applicable):
...
- Determine total the amount paid through a USAS disbursement.
Calculate the amount of Medicare tax as it applies to the total. If there is Medicare pickup, be sure to inflate the Medicare amount as well as the Total and Applicable Gross.
- Before the last pay of the calendar year, enter the withholding amount on the Medicare Payroll Item record as an Error Adjustment for both Employee and Employer amounts.
- If City withholding is needed, calculate the amount of City tax as it applies to the total.
- Before the last pay of the calendar year, enter this amount on the City Payroll Item(s) as an Error Adjustment.
- Manually increase the Total and Applicable Gross amount on the Federal, Ohio, OSDI, city and Medicare records (if applicable) by the amount paid through the USAS disbursement:
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Non-Cash Amounts for W2 Reporting
| Info |
|---|
In all Non-Cash Amount scenarios, the employee pays any federal, Ohio and OSDI taxes as a part of the year-end tax return filing. However, if desired, the district can enter an error adjustment for a calculated amount prior to the last calendar year payroll. |
Scenario 1
If the district wants the amount to appear on the W2 as wages but not in box 14 as Fringe Benefits:
...
- Click 'Create'
- Employee - Find employee by typing in a few characters of first or last name
- Payroll Item - Choose Medicare Tax
- Type - Choose Board Amount of Payroll Item
- Transaction Date - Enter or choose date from calendar
- Amount - Enter in the Board Amount of Medicare
- Description - Enter in a description (optional)
- Click 'Save'
- OR if fully paid by Board:
- Go to
Core>Adjustment- Core>Adjustments
- Click 'Create'
- Employee - Find employee by typing in a few characters of first or last name
- Payroll Item - Choose Medicare Tax
- Type - Choose Board Pickup Amount of the Payroll
- Item
- Transaction Date - Enter or choose date from calendar
- Amount - Enter in the Board Pickup Amount of Medicare
- Description - Enter in a description (optional)
- Click 'Save'
- Go to Core>Adjustments
- Click 'Create'
- Employee - Find employee by typing in a few characters of first or last name
- Payroll Item - Choose Medicare Tax
- Type - Choose Board Pickup Amount of the Payroll Item
- Transaction Date - Enter or choose date from calendar
- Amount - Enter in the Board Pickup Amount of Medicare(1.45%) This will update both Medicare Pickup and Medicare on the employee's W2
- Description - Enter in a description (optional)
- Click 'Save'
...