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13. ____ Import the following Compensation Reports to the Reports>Report Manager or create a report from the Compensation grid to verify Staff Employment (CK) elements that will be included from the Compensation records when the SIF data collection is processed. To find all the ODE EMIS reportable Staff Employment elements please refer to the ODE ODEW EMIS Manual>Staff Employment Record Chapter. 

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• Go to Core>EMIS Entry.
• Click Create or the Edit icon to create and update any records.
• Click Save.
• When ready, select the Extract option found within each tab to download the CC and/or CJ file to your computer.
• Upload the file(s) to the Data Collector.

17.____ Run the Initial Staff and Course Collection in Data Collector. 

• Review Level One reports for errors. 
  • EMIS Level 1 Errors Explained
  • EMIS Field Names and Locations
• Review all staff reports for accuracy.

Final Staff and Course Collection (L)

1. ____  Make sure any new hires since the initial reporting period have been marked to be report to EMIS.
   • Check the 'EMIS Reportable' checkbox on their Employee, Position, and Compensation records.  This may include multiple Positions/Compensations.
   • Make sure Credential IDs are entered on the Employee screen in "Credential ID" field.
   • Update Education Level and Semester Hours (if applicable) on the Employee screen.
   • Enter any prior years of experience in the appropriate Experience fields on the Employee record.
   • Other areas to update may include:
     • Position Code in Position screen.
     • Assignment Area, Funding Source Code 1, and Percent in Position screen.

     • FTE on Position screen (or may use EMIS Override FTE on Position screen if needed).

2. ____ Report any EMIS Contractor(CC) or EMIS Contracted Service (CJ) records.

   • Go to Core>EMIS Entry.
   • Click Create or the Edit icon to create and update any records.
   • Click Save.
   • When ready, select the Extract option found within each tab to download the CC and/or CJ file to your computer.
   • Upload the file(s) to the Data Collector.
3. ____  Add Long Term Illness Days.  Long Term Illness Days are Illness days that meet or exceed 15 consecutive days.
   • Go to Employee>Long Term Illness.
   • Verify:
     • Identification- Number, SSN, Credential ID     
     • Name-Last Name, First Name, Middle Name, Suffix   
     • Dates- Birth Date, Last Paid Date, Termination Date         
     • General- Gender, Report to EMIS
     • Experience- Authorized Experience, Principal Experience, Total Experience                     
     • Race- Primary Race, American Indian Alaska Native, Asian, Black, Hispanic Latino Option, Native Hawaiian, Pacific Islander, White
     • State Reporting- ECE Qualification, Degree Type, Non-Certificate Employer ID, Semester Hours  ____ Import the EMIS Demographic Data Report to the Reports>Report Manager or create a report from the Employee grid to verify Employee Demographic (CI) elements that will be included from the Employee records when the SIF data collection is processed. To find all the ODE EMIS reportable Staff Demographic elements please refer to the ODE EMIS Manual>Staff Demographic Record Chapter. 
4. ____ Import or run the EMIS Demographic Data Report to the Reports>Report Manager or create a report from the Employee grid to verify Employee Demographic (CI) elements that will be included from the Employee records when the SIF data collection is processed. To find all the ODE EMIS reportable Staff Demographic elements please refer to the ODE EMIS Manual>Staff Demographic Record Chapter. 
   • Verify:
     • Identification- Number, SSN, Credential ID     
     • Name-Last Name, First Name, Middle Name, Suffix   
     • Dates- Birth Date, Last Paid Date, Termination Date         
     • General- Gender, Report to EMIS
     • Experience- Authorized Experience, Principal Experience, Total Experience                     
     • Race- Primary Race, American Indian Alaska Native, Asian, Black, Hispanic Latino Option, Native Hawaiian, Pacific Islander, White
     • State Reporting- ECE Qualification, Degree Type, Non-Certificate Employer ID, Semester Hours   
5. ____ Import or run the following Position Reports to the Reports>Report Manager or create a report from the Position grid to verify Staff Employment (CK) elements that will be included from the Position records when the SIF data collection is processed. To find all the ODE EMIS reportable Staff Employment elements please refer to the ODE EMIS Manual>Staff Employment Record Chapter. 
   • EMIS Active Position Report-
     • Verify:             

       • Position #, Position Description, Job Status, Extended Service, FTE.

       • EMIS Related Information - Reportable to EMIS, Position Code, State Reporting Appointment Type, Position Type, Position Status, Special Education FTE, Low Grade, Separation Reason, Paraprofessional, High Grade, Separation Date, Paraprofessional Hire Date, Building IRN.

       • Funding Source - Assignment Area, Funding Source Code 1, Percent 1, Funding Source Code 2, Percent 2, Funding Source 3, Percent 3.

   • EMIS Inactive Position Report - After creating the report, any records with a Termination date before current fiscal year can be removed. 

     • Verify:             

       • Position #, Position Description, Job Status, Termination Date, Stop Date.

       • EMIS Related Information - Reportable to EMIS, Position Code, State Reporting Appointment Type, Position Type, Position Status, Special Education FTE, Low Grade, Separation Reason, Paraprofessional, High Grade, Separation Date, Paraprofessional Hire Date, Building IRN.
       • Funding Source - Assignment Area, Funding Source Code 1, Percent 1, Funding Source Code 2, Percent 2, Funding Source 3, Percent 
6. ____  Import or run the following Compensation Reports to the Reports>Report Manager or create a report from the Compensation grid to verify Staff Employment (CK) elements that will be included from the Compensation records when the SIF data collection is processed. To find all the ODE EMIS reportable Staff Employment elements please refer to the ODEW EMIS Manual>Staff Employment Record Chapter.  
   •   EMIS Active Contract Compensation Report  -
     • Verify:
       • Compensation -  Type, Unit Amount, Contract Work Days, Hours in Day.
       • Date Range- Compensation Start Date, Compensation Stop Date
       • State Reporting- Reportable to EMIS
       • Position- Position #, Position Description, Job Status
       • Contract- Contact Amount, Pays in Contract     
   • EMIS Active Non Contract Compensation Report        
     • Verify:
       • Compensation -  Type, Unit Amount, Contract Work Days, Hours in Day.
       • Date Range- Compensation Start Date, Compensation Stop Date
       • State Reporting- Reportable to EMIS
       • Position- Position #, Position Description, Job Status
   • EMIS Inactive Non Contract Compensation Report 
     • Compensation - Type, Pay Unit, Unit Amount, Hours in Day
     • Date Range - Compensation Start Date, Compensation Stop Date
     • State Reporting - Reportable to EMIS
7. ____  Run Employee and Position Reports as many times as needed until they are error free.  ITC's can use the Debugging EMIS Report Errors to assist their districts.
   • Generate the Reports>EMIS Reports>Employee Report.
   • Generate the Reports>EMIS Reports>Position Report.
8. ____  Run the EMIS Staff Report to check the information that will be submitted in the Data Collector.
   • • To download the report definition and add it to your Report Manager follow the steps below:
       • Click here or from Public Shared USPS Reports Library, download the EMIS Staff Report report definition.  
       • Go to Reports>Report Manager, select Import Report.
         • Locate the EMIS Staff Report report definition.
         • Enter a report name, description, and tag (if desired).
         • Click Save.
       • Generate the report in multiple ways until all information that will be reported is accurate.
9. ____  Verify all absence and attendance information.
10. ____  Verify all supplemental Compensations have the Report to EMIS checkboxes marked on the Employee, Position, and Compensation records.
11. ____  Run the Final Staff and Course Collection in Data Collector. 
    • Review Level One reports for errors. 
      • EMIS Level 1 Errors Explained
      • EMIS Field Names and Locations
    • Review all staff reports for accuracy.