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Listed below is an overview of the ESS menu options available to a user based on their role(s) with hyperlinks to the specific chapter or area in the ESS user guide that explains the option in more detail.
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User Role
List Listed below are the menu options available for a user with User role.
User Profile
Home
Change Password
Announcement Board
View Custom Links
Employee Profile
Create New Data Change Request
Position Details
View/Print Payslip
View/Print W2
Leave Information
Leave Requests
Create Leave Request
My Leave Requests
My Leave CalendarsCalendar
My
Leave CalendarTimesheets
Help
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Admin Role
Full access to all functions of ESS. NOTE: Careful consideration should be given when granting admin role to a district user.
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District Manager Role
Access to all functions of ESS with the exception of creating, editing or deleting users with Admin role.
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Announcement Board Manager
Access to the Announcement Manager menu option that includes ability to create/post announcements that will appear on the Home screen.
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Leave Manager
Leave Manager role, they will see a Resend Leave Request Data area under Pending Workflow Tasks. The area will only ever include leave requests that failed to complete somewhere in the workflow process (usually due to technical issues… i.e., if a leave requests is processing final approval and ESS system goes down). The workflow for this leave request will be halted and will require manual intervention to re-send the workflow. Users with the above mentioned roles can view
the leave request and click ‘Yes’ to attempt to re-send the data to the next step of the workflow process.
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Leave Approval Workflow Manager
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Leave Calendar By Building
Leave Calendar by Department Code
Leave Calendar by District Building
Leave Calendar by Pay Group
Leave Calendar for District Staff
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Leave Request Approver Role
Allows user to view and approve their staff’s leave requests.
If a Kiosk user was included as a Group Member as an approver in Kiosk, this role is automatically granted in ESS after conversion. Otherwise if a Kiosk user was able to approve their staff’s leave due to being listed in the Supervisor field of their staff’s USPS Position record, the Leave Request Approver role must be added to their ESS User record either manually or via a spreadsheet update to their existing role.
Access via Home screen’s Pending Workflows Tasks grid - the Leave Request Approval area in order to view/approve their staff’s leave requests
Access to Leave Request Approval menu to view/approve staff leave requests
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Leave Supervisor for Staff
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Access to all User role options
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Leave Requests
View Supervised Leave
Leave Calendars
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Role
Allows user to view (only) their staff’s leave requests. NOTE: This role does not provide the ability to approve leave… user must have the Leave Request Approver role to approve leave.
Access to Leave Requests>View Supervised Leave
Access to Leave Calendars>Supervisor Leave Calendar
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Data Change Manager
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Substitute Coordinator Roles
Substitute Coordinator Role: Access to Sub Coordinator menu option which allows user ability to enter substitute information for any submitted leave request where substitute needed is checkmarked. The role also grants read-only access to Leave Requests>View District Leave
Substitute Coordinator - Read only Role: Read-only access to Sub Coordinator menu option for all submitted leave requests where substitute needed is checkmarked. The role also grants read-only access to Leave Requests>View District Leave
The following roles are yet to be determined in ESS:
Substitute Coordinator by Building
Substitute Coordinator by Building - Read only
Substitute Coordinator by Department Code
Substitute Coordinator by Pay Group
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Timesheet Roles
Timesheet Approver
Timesheet Manager
Timesheet Supervisor for Staff
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Whitelist Manager
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Custom Links Manager
Users with Custom Link Manager Role have the ability to include web links that will appear on the Home Screen (i.e. district website, etc)
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