Employee Self Service User Manual
- Michelle Drewes
Home is the welcome screen for the Employee Self Service application (ESS). On the left panel are the options available in ESS based on district setup under System>Configuration and User's role. For more information on how a district can customize their Home screen, please refer to the Home chapter.
Logging into Employee Self Service
Once you are added as an employee in USPS (payroll), your district ESS administrator (or ITC) will create a User account in ESS and will supply you with login credentials.
If your Kiosk account was converted over to ESS, your existing Kiosk username will become your ESS username. It will contain the same access (roles) you had in Kiosk. Your password will be reset and you will be required to set up a new password (see below).
If you have forgotten your username and/or password (or your password has been reset by an ESS Administrator or ITC), please click on the provided links (image above) and it will step you through how to access your ESS username and/or reset your ESS password.
If your ESS user account uses External Authentication, please contact your district ESS administrator if you forgot your username or password.
Document Structure
This document explains how to use the Employee Self Service (ESS) application.
The user manual is organized by the menu options available in Employee Self Service. It contains details and steps for executing the programs in ESS.
Home: Welcome screen for the Employee Self Service application which displays the menu panel, various widgets and the ability to edit your user profile.
Employee Profile: Contains the employee’s biographical data from USPS.
Position Details: Contains the employee’s position data from USPS.
View/Print Payslip: Includes employee’s payslip information
View/Print W2: Contains a copy of employee’s W2
Leave Information: Includes employee’s leave balances
Sub Coordinator: Allows Sub Coordinator ability to enter substitute information for employee leave requests.
Leave Requests: Allows employee ability to create new leave requests and view existing ones;
Leave Calendars: Allows employee to view leave requests in a calendar format
Users: Allow new users to be created as well as modify existing users in ESS
Custom Links: Allows district to create custom links that will appear on the Home Page (i.e. district website).
Announcement Manager: Announcements for staff from administrators will be placed in the Announcement Board in the Home page.
Leave Request Approval: Ability for approvers to view, approve or reject outstanding leave requests
Leave Management: Allows Leave Manager to create absence thresholds, approve/escalate leave requests, export leave history, etc.
Blackout Dates: Allows creation of blackout dates which consists of a period of time or specific date where leave requests are typically restricted (i.e. holidays, etc)
Data Change Management: HR Manager will be able to view, approve, reject or post (to USPS) employee data change requests.
Absence Management (AESOP) Integration: Includes integration set up, data import views and data syncing options.
Timesheets: Available soon
Timesheet Approval: Available soon
Timesheet Manager: Available soon
System: contains programs that control how processing is defined and done on the system and other options that only an administrator would access.
Help: Includes current information on the application version, build date, etc. as well as provide a link for the ESS documentation.
The Appendix contains several processing guides including Migration Procedures, FAQs, Checklists, etc.
NOTE: Menu options may look different for each user as they will only see the options available to them based up on their user account's Role and district configuration.
Intended Audience
This manual is intended for both beginning and experienced users of the Employee Self Service application.