Home
- Michelle Drewes
- Pat Zelei
- Mary Adams
Home (a.k.a Dashboard) is the welcome screen displayed after a user logs into the Employee Self-Service application (ESS). The left side panel displays the menu options available in ESS based on the district setup under System>Configuration and a User's role(s).
The Home screen contains various widgets including:
Announcement Panel: Users with the Announcement Board Manager Role can create/post announcements that will appear on the Home Screen. Users may click on the announcement link to read the full details.
Custom Links: Users with Custom Link Manager Role have the ability to include web links that will appear on the Home Screen (i.e. district website, etc)
For users with an approval role, their employees outstanding leave requests will be displayed under the Pending Workflow Tasks Leave Request Approval grid which includes employee name, position, leave date(s), length of absence, category and leave balance (current leave balance for that leave type, subtracting any approved leaves). At the top of the grid, workflow task counters will be displayed for Leave Requests and Timesheets. Counters indicate how many Leave Requests and Timesheets need approval. Click
to view full details of each leave request and to approve or reject the leave. You may also mass approve or reject leave requests at the home screen by selecting the leave requests you wish to mass approve/reject (or use the top box to select all).
For users with the Timesheet Approver role, their employees' submitted timesheets will be displayed under the Pending Workflows Tasks Timesheet Approval grid, which includes the employee name, period begin date, period end date, and period description. Click
For users with the Admin, District Manager or Leave Manager role, they will see a Resend Leave Request Data area under Pending Workflow Tasks. The area will only ever include leave requests that failed to complete somewhere in the workflow process (usually due to technical issues… i.e., if a leave request is processing final approval and the ESS system goes down). The workflow for this leave request will be halted and will require manual intervention to re-send the workflow. Users with the above mentioned roles can view
For users with the Admin, District Manager or Timesheet Manager role, they will see a Resend Timesheet Data area under Pending Workflow Tasks. The area will only ever include timesheets that failed to complete somewhere in the workflow process (usually due to technical issues… i.e., if a timesheet is processing final approval and ESS system goes down). The workflow for this request will be halted and will require manual intervention to re-send the workflow. Users with the above mentioned roles can view
For all users, there is a notification bell on the top right.
It will display in-app notifications for the following conditions:
Leave Request Approval Flow
Creation will notify supervisors and leave managers
Approval and Rejection will notify the original user, supervisors, and leave managers
Cancel will notify supervisors and leave managers
Timesheet Workflow
Submit will notify the supervisor of the position
Approval and Rejection will notify the original user
Cancelling/Withdrawing does not currently notify anyone
Data Change Workflow
Creating a data change request will notify Data Change Managers
Approval and Rejection will notify the original user
Password Expiration
Based on the Password Expiration Configuration set in ESS, the user will receive an email and a message with the notification bell.
User Profile
At the bottom of the left menu panel is the username of the person currently logged into ESS. To view or edit your user profile, click on the drop-down arrow to the right of your username and click on ‘Profile.’
In our example below, we are viewing a user’s profile record. Only certain fields may be edited. The fields that cannot be edited are being pulled from the User account information stored in Users>Users.
The following fields may be edited. Click Save to save any updates you have made.
Default Leave Request Phone Number: The phone number entered will be automatically displayed in the phone number field when creating a leave request.
Dark Mode: By default, the application displays in light mode. If you prefer a darker screen instead, checkmark this box.
Opt Out of Leave Request Emails? If you do not wish to receive an email every time an action is taken on your leave request (through the workflow process), checkmark this box to opt out of leave request emails.
Opt Out of Timesheet Emails? If you do not wish to receive an email every time an action is taken on your timesheet (through the workflow process), checkmark this box to opt out of timesheet emails.
Set Default Leave Start Time/Set Default Leave Stop Time: You can enter a default starting and ending time preference for your leave requests. Every time you create a new leave request, it will auto-fill the start and ending times with your default time setting.
Change Password: Allows the user to change their ESS password. Active Directory users cannot change their ESS password. Contact your AD provider.
W2 Acknowledgement: If the W2 Configuration under the System menu is set up to Allow Digital-Only W2s, the user will see this W2 Acknowledgement button on their User Profile.
By clicking on this button, the user will see either the default or customized Legal Notification that was set up. The employee may enter their digital signature, the date, and the decision to either Consent or Revoke Consent to receive only Digital W2s via the drop-down. The employee would then click Submit.
When the employee accepts the agreement in ESS under User Profile, the USPS Employee record will be updated.
