1 More Information on View/Print W2
- 1.1 Turning On/Off the ability to view W2s in ESS
- 1.2 Payslips and W2 role

If USPS W2s are configured in ESS, employees will either be able to Download a PDF version or View the W2 directly on the screen from the ESS grid. All W2s and W2Cs generated for the employee in USPS will be available in ESS. For example, if an employee receives multiple W-2s in the same year, all of them will be accessible. The View option is also mobile-friendly, allowing employees to easily view their W-2s on a mobile device without needing to download the file first.

IRS Employee Notice: The link at the top (right) of the grid allows users to download a PDF version of the IRS Employee notice, which can be printed.

When the W2s are configured in ESS, and the district has the File Archive Module enabled in USPS, the current year W2s will not appear in ESS until the district generates the W2 Archive Individual Forms in USPS as part of the calendar year-end procedures. This step in the CYE checklist (Reports>W2 Reports>W2 Archive Individual Forms) creates the W2 PDF File, places it in Utilities>File Archive>W2 Archive, and makes the W2 & W2C forms available in ESS.

If the W2 Archive Individual Forms process was generated in prior years, those prior year W2s will already be stored in USPS Utilities>File Archive> W2 Archive, and these W2s will automatically populate in ESS.

Example of a downloaded W2

More Information on View/Print W2

Turning On/Off the ability to view W2s in ESS

Users with the Administrator role can enable or disable the View/Print W2 option under the System>Configuration>ESS Functionality Configuration.

Payslips and W2 role

The Payslips and W2 role may be assigned to any non-admin user. This role will remove all other roles assigned, allowing the W2 and Payslips as the only viewable options in ESS.