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Leave Calendars allows users to view leave requests in a calendar view format. You will be able to view your existing leave requests and other staff’s leave requests depending on the role(s) that have been assigned to your user account.
The various leave requests workflow status is denoted by a specific color:
Leave requests shaded blue signify they are initiated or in progress (aka outstanding)
Leave requests shaded green signify they are (fully) approved
Leave requests shaded red signify they are rejected or cancelled
Leave requests shaded soft black signify they are exported
Dates on the calendar shaded black signify district blackout dates
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My Leave Calendar
Role: For users with User role
Allows each ESS user the ability to view their existing leave requests via calendar format. When clicking on a leave entry, it will display the full leave request details.
Canceled leave requests are only displayed on the ‘my leave’ calendar.
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They will not be displayed on the Supervisor or District Leave Calendars
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Create New Leave Request: Allows user to create a new leave request directly from their calendar.
Filters: Allows user to filter their calendar for leave requests for a specific position one (or more) of their positions or leave request typetypes.
Print Calendar: Each calendar view contains a Print Calendar option. Please refer to the ‘Calendar View Print options’ under More Information for further details.
allows user to click forward and backwards through each depending on the calendar view selected. The date (i.e. 
) displays a date picker allowing picker allow user to select a specific day. 
will display the current date.
allows user to pick from several calendar view formats. Default view is ‘Monthly Calendar’ but user has option to select a different view format (i.e. weekly, daily, etc).
Click on leave in calendar for a pop-up window containing leave details. It will include the current status of the request, date and time entered along with other information entered in the leave request.
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District Leave Calendar
Role: For users with District Manager or Admin role (NOTE: Please refer to ‘Roles Related to Calendars’ in the More Information section regarding the availability of the District Leave Calendar for users with a ‘Leave Calendar By…’ role.)
Allows users the ability to view all initiated, approved, and exported leave requests for all district staff. Leave requests are displayed alphabetically by last name, firstname, middle initial. When clicking on a leave entry, it will display the full leave request details.
Canceled leave requests are only displayed on the ‘my leave’ calendar.
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They will not be displayed on the Supervisor or District Leave Calendars
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Filters: Allows District Manager or Admin user ability to filter staff leave requests by one or more pay groups, department codes, buildings codes, leave request type or employees.
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Print Calendar: Each calendar view contains a Print Calendar option. Please refer to the ‘Calendar View Print options’ under More Information for further details.
- allows user to click forward and backwards through each depending on the calendar view selected. The date (i.e. ) displays a date picker allowing allow user to select a specific day.
- will display the current date.
- allows user to pick from several calendar view formats. Default view is ‘Monthly Calendar’ but user has option to select a different view format (i.e. weekly, daily, etc).
Click on leave in calendar for a pop-up window containing staff leave details. It will include the current status of the request, date and time entered along with other information entered in the leave request.
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Supervisor Leave Calendar
Allows supervisors to see their staff’s leave requests.
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only available when either the Monthly Calendar or Weekly Calendar view is selected. Click on ‘custom start’ to select a beginning date and ‘custom stop’ to select an ending date (NOTE: both start and stop dates are required). Next, click on ‘submit custom dates’ to update your view to include the dates within your range. To remove your filters, click ‘Clear Custom Dates’. NOTE: You may use ‘Print Calendar’ to generate a CSV or PDF version of your custom date range.
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Supervisor Leave Calendar
Role: For users with Leave Supervisor for Staff role.
Allows supervisors the ability to view all initiated, approved and exported leave requests for their staff. Leave requests are displayed alphabetically by last name, firstname, middle initial. When clicking on a leave entry, it will display the full leave request details. NOTE: Supervisors will also be able to see their own leave requests under the supervisor calendar.
Canceled leave requests are only displayed on the ‘my leave’ calendar. They will not be displayed on the Supervisor or District Leave Calendars
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Filters: Allows supervisor to filter their staff leave requests by one or more department codes, buildings codes, leave requests types or employees.
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Print Calendar: Each calendar view contains a Print Calendar option. Please refer to the ‘Calendar View Print options’ under More Information for further details.
- allows user to click forward and backwards through each depending on the calendar view selected. The date (i.e. ) displays a date picker allowing picker allow user to select a specific day.
- will display the current date.
- allows user to pick from several calendar view formats. Default view is ‘Monthly Calendar’ but user has option to select a different view format (i.e. weekly, daily, etc).
Click on leave in calendar for a pop-up window containing staff leave details. It will include the current status of the request, date and time entered along with other information entered in the leave request.
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- only available when either the Monthly Calendar or Weekly Calendar view is selected. Click on ‘custom start’ to select a beginning date and ‘custom stop’ to select an ending date (NOTE: both start and stop dates are required). Next, click on ‘submit custom dates’ to update your view to include the dates within your range. To remove your filters, click ‘Clear Custom Dates’.
NOTE: You may use ‘Print Calendar’ to generate a CSV or PDF version of your custom date range.
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More Information on Leave Calendars
Calendar View Print Options
The data is being pulled directly from the calendars so the exports will contain any entries for the given time span as well as any filters that are applied to the calendar.
Based on the Calendar View selected, your options will be as follows
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CSV Calendar Entry Export: creates a CSV with columns for the title, start date/time, and end date/time
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Print Monthly Calendar to PDF: creates a monthly calendar in PDF format that mimics the monthly grid calendar. NOTE: If the Weekly Calendar view is selected, the export method will be updated to ‘Print Weekly Calendar to PDF’.
If Black and White? is checked, it will produce a black and white version of the Print Monthly Calendar to PDF. If the weekly calendar view is selected, it will produce a black and white version of the Print Weekly Calendar to PDF.
If Black and White? is not checked, it will produce a color version of the Print Monthly Calendar to PDF. If the weekly calendar view is selected, it will produce a color version of the Print Weekly Calendar to PDF.
Job Status Configuration
ESS grids will display all leave requests regardless of the requests associated position’s status (active, inactive, etc). However, leave calendars abide by what is checked in the System>Configuration>Job Status Configuration. For example, if ‘show active’ is the only status checked, then only leave requests associated with an active position status will display on the leave calendars.
Roles related to calendars
The following calendar-related roles will allow users to view leave requests based on:via Leave Calendars>District Leave Calendar option. NOTE: The examples displayed below include the specified role only (i.e. Leave Calendar by Building). If you have multiple roles or a higher-level role (i.e. District Manager, Admin), you may see additional filter options in the filter window.
Leave Calendar by Building
Role: Leave Calendar by Building
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By default the calendar will
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be empty with the exception of blackout dates noted. A 
is required to be selected in order to view leave requests on the
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calendar. Filter options include Building Codes and/or Leave Request Types. With this role, you will only be able to filter on building codes related to your position(s) and job status
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The available job statuses are configured under System>Configuration>Job Status Configuration.
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(configured under System>Configuration>Job Status Configuration). [ESS-952 (2024.16.0) will allow district filters to be remembered].
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For example, if I have two position records, depending on the job status configured for the district (i.e. active and inactive), I can only filter on building codes related to my positions.
Once the desired building code(s) , click ‘Apply Filters’ and have been applied, it will display all staff leave requests on the district calendar for employees who have active or inactive positions containing the filtered building code.
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leave requests related position have the same building codes.
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Example: Building Principal and/or Secretary needs ability to display view all staff leave requests for their building.
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Leave Calendar by Department Code
Role: Leave Calendar by Department Code
By default the calendar will be empty with the exception of blackout dates noted. A is required to be selected in order to view leave requests on the calendar. With this role, you will only be able to filter on one or more district department codes and/or leave request types. [ESS-952 (2024.16.0) will allow district filters to be remembered].
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For example, if I filter on the 300 department code, once applied, it will display all staff leave requests on the calendar whose leave requests related position has the 300 department code.
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Example: Food Service Director needs ability to see all cafeteria staff leave requests.
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Leave Calendar by District Building
Role: Leave Calendar by District Building
This role will display ‘District Leave Calendar’ under the ‘Leave Calendars’ menu. By default , the calendar will be blank.
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In order to display staff empty with the exception of blackout dates noted. A
is required to be selected in order to view leave requests on the district calendar, click ‘Filters’ on the calendar. It will include all available building codes for the district. Once you select the desired building code(s), click ‘Apply Filters’ and . With this role, you will only be able to filter on one or more district building codes and/or leave request types. [ESS-952 (2024.16.0) will allow district filters to be remembered].
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For example, if I filter on 100 building code, once applied, it will display all staff leave requests on the district calendar for employees containing the filtered building code(s).
calendar whose leave requests related positions has the 100 building code.
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Example: Superintendent and/or Superintendent’s Secretary needs ability to display all staff leave requests for
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one or more buildings.
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Leave Calendar by Pay Group
Roles Required:
Displays all district leave requests for the same pay group your position(s) is assigned to in USPS>Position record.
Example: Maintenance Director needs ability to see all custodial staff leave requestsRole: Leave Calendar By Pay Group
By default the calendar will be empty with the exception of blackout dates noted. A
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For example, if I filter on ‘Bus Drivers’ pay group, once applied, it will display all staff leave requests on the calendar whose leave requests related positions is tied to the Bus Drivers pay group.
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Example: Transportation Director needs ability to view all bus drivers staff leave requests on his calendar.
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Leave Calendar for District Staff
Roles Required:
Displays the ‘District Leave Calendar’ under Leave Calendar in order to see all district staff’s leave requests. Role: Leave Calendar for District Staff
By default, the calendar will display all staff leave requests. Select
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For example: If I want to filter my calendar to view employees with professional leave requests only:
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Example: Superintendent needs ability to view all staff’s leave requests.
NOTE:: The ability to filter on specific area may differ based on the user’s additional roles (i.e. District Manager, Leave Manager, etc).
NOTE: Should only include positions based on the job statuses selected under System>Configuration>Job Status Configuration (i.e. active, inactive, etc) ESS-865