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In order for an employee’s position to be considered as a timesheet position, in USPS, the ‘Timesheet Required' checkbox must be enabled on the employee’s position record. Also ensure the timesheet position has a supervisor assigned to it. Please refer to USPS Mass Load chapter for details on how to mass load these fields.
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For districts who plan to use Timesheets in ESS, the following must be configured:
Under System>Configuration>ESS System>Configuration>ESS Functionality Configuration, ensure ‘Employee Time Sheet’ is checked. This change will not take full effect until the page is refreshed.
Once enabled, additional options will appear under the System>Configuration. They include:
Timesheet Configuration - Controls the Time Entry Precision in order to increase/decrease ‘Hours Worked’ and ‘Break Time’ on a user’s timesheet form. Enable overtime reason to be required.
Timesheet Period Close Configuration - Enables timesheet periods to close automatically. specifying the number of days after the period ending date the timesheet period will be closed.
Timesheet Workflow Configuration - Allows district to customize the verbiage on the default emails sent during the timesheet workflow approval process.
Timesheet Workflows
Role: Timesheet Leave Approval Workflow Manager, ?, District Manager or Admin
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A user must have an existing user account in ESS and their related position must be marked as ‘Timesheet Required’ in USPS. The employee must also have an employee record in USPS as well.
Role: Timesheet Manager, District Manager or Admin
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Timesheets - includes the ability to create new timesheets as well as view, edit or recall an existing timesheet. If your user account have been granted additional roles (other than the Standard User role), you may have additional options under the Timesheet menu.
Timesheet Approval - ability for supervisors to approve/mass approve their staff’s timesheets
Timesheet Manager - Users with Timesheet Manager access has the ability to escalate timesheet approvals, set up automatic periodsperiod generation, manuals maintain periods and shifts.