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The checklist below is intended for general guidelines only. Your ITC may supply slightly different instructions depending on their policies and procedures. Please contact your ITC for their checklist. |
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**NOTE** If unable to balance and need to start the next payroll, you will have to create/open the next month posting period, if you haven't done so already, but do NOT make it current. You will need to finish prior quarter before you can post the next payroll in the new quarter as the posting period will have to be marked as current to post the new quarter payroll **
ODJFS Reporting
1.____Processing ODJFS-Go to Reports Reports/ODJFS Report Report choose the Generate Report option.
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2. Upload your ODJFSxxQx.TXT-ODJFS submission file by logging into the The SOURCE: Ohio's New Unemployment Insurance Tax System. When uploading the file, format type should be set to ICESA.
Quarter-End Closing
3.____Go to Reports/Quarter Report
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5.____Payroll Item checks for the quarter should equal the total Payroll Items showing on the Quarter Report. Be sure to verify the electronic transfers of Federal and Medicare payments as well. This should be true for every Payroll Item code. This report,
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A) Once balanced, if a hard copy of the report is desired, print the Quarter Report.
*Note-In the redesign software there is no clearing of quarter to date totals.
7.____It is recommended that you balance the W2Report quarterly to minimize problems at calendar year-end.
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B) Complete and balance the W2Report Reconciliation Worksheet for the quarter following the directions on the worksheet.
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*Note-These amounts may not balance due to the way W2Report handles certain amounts (e.g. Medicare pickup.)
E) If errors are discovered, check employees that had exception processing during the quarter such as voided checks, error adjustments, or manual changes made through Core/Adjustments. The Audit Trail Report can be useful in identifying these problems. To process the Audit Trail Report go to Reports/Report Manager/SSDT Audit Trail.
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9. ____The total of all board paid amounts (if tracked on the system) should equal the total of all USAS checks paid to the vendor or deduction company.
10.____ Complete and file any required quarter-end submission forms.
11.____ For city withholdings, take the total gross times the percentage to be sure the tax withheld and submitted are correct.
*Note-Mobile employees could cause discrepancies.
12.____ Only if hard copies of quarter end reports are desired, run the following:
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♦ Reports/Employee Earnings Register
You are now ready to proceed with payroll for the new quarter.