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The position number that you see on the report can vary based upon whether an EMIS data collection has been performed on your data set or not. When a collection is done, a local contract code is assigned to any compensations that will be reported. For EMIS reporting purposes, each compensation is converted to a 'Position'. There may be multiple compensations reported for a given position. The local contract code is what uniquely identifies the compensation. If a collection has been run, then the position number on the report will show something like 1a as the Position # / Local Contract Code. This local contract code is also displayed when viewing the compensation on the compensation screen. If an EMIS data collection has not been performed on your data set, then you will simply see the position number on the report. We do NOT assigned local contract codes when running the report, so if one does not exist, we will provide the job number.
EMIS Data Collection Reports
Field Definitions:
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to create the Position Report
Example of EMIS Employee Reports
Example EMIS Employee Report with Errors
How to research the Error
There is only 1 error that will appear on the report to let them know that this employee will NOT be reported to EMIS:
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The district will need to contact their ITC to let SSDT know. The SSDT will use the SYSTEM/MONITOR/APP Log, (click here for DEBUGGING instructions (ITC use only) or/ ERROR in Level column) to find out which line the error was showing and be able to tell the district what field was causing the error.
Example of EMIS Position Report
Example of EMIS Position Report with errors:
How to research the error
There is only 1 error that will appear on the report to let them know that this employee will NOT be reported to EMIS:
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The district will need to contact their ITC to let SSDT know. The SSDT will use the SYSTEM/MONITOR/APP Log, to find out which line the error was showing and be able to tell the district what field was causing the error.
EMIS Calculating of Days for Reporting purposes
| Type of Day | Symbol | From | Effect on Attendance | Effect on Absence |
|---|---|---|---|---|
| Work Day | W | Job Calendar | Add 1 | No Adjustment |
| Holiday | H | Job Calendar | No Adjustment | No Adjustment |
| Calamity | C | Job Calendar | No Adjustment | No Adjustment |
| Make-up | M | Job Calendar | Add 1 | No Adjustment |
| Attendance | AT | Attendance | Add Length | No Adjustment |
| Substitute | SB | Attendance | Add Length | No Adjustment |
| Vacation | VA | Attendance | Deduct Length | No Adjustment |
| Sick | SI | Attendance | Deduct Length | Add Length |
| Personal | PL | Attendance | Deduct Length | Add Length |
| Professional Leave | PR | Attendance | No Adjustment | No Adjustment |
| Dock Units | DO | Attendance | Deduct Length | Add Length |
| Jury Duty | JD | Attendance | Deduct Length | Add Length |
| Military | MI | Attendance | Deduct Length | Add Length |
| Calamity | CA | Attendance | Deduct Length | No Adjustment |
| Holiday | HO | Attendance | Deduct Length | No Adjustment |
| Other | OT | Attendance | Deduct Length | Add Length |
How the Data collector counts Absence Days
Attendance Days Calendar Date
Absence Days Calendar Date
Absence Days - Long Term Illness Days are 15 "Consecutive Absence Days". This total needs to be entered on the Employee "Long Term Illness" field and the Data collector will return this value.
Emis Absence Adjustments that fall within the fiscal year
Emis Attendance Adjustments that fall within the fiscal year
How the Data Collector includes Credential ID
If there are spaces in the Credential ID for the EMIS Soap Service, it will retrieve a ZID number for the employee. If the EMIS ID is spaces, it will use the Credential ID. If there is a Credential ID or EMIS ID, it will always use what is in USPSR.
The Data collector does NOT use the employee's SSN, it will insert all 999999999's in there place.
Fatal in the Staff Collector
Things to look for in Staff collection failures:
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