Ability to view and edit outstanding leave requests that have been marked with ‘Substitute Needed’ for the purpose of entering substitute information. For more more information on how to require substitute needed ‘substitute needed’ on specific leave types of leave requests, please refer to System>Configuration>Leave System>Configuration>Leave Type Configuration.
Role: For users with Sub Coordinator, District Manager or Admin role,
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The grid is automatically refreshed every 5 minutes in order to keep it up-to-date with outstanding leave requests that have been marked with ‘Substitute Needed’. Please use the more 
button to add or remove columns from the grid.
view leave request.
edit an existing leave request in order to enter substitute information (substitute comments, substitute first name, substitute last name, and substitute phone number) and checkmark ‘Substitute Scheduled. Click 'Save’. Leave requests marked ‘Initiated’ (have not been fully approved) will remain on the grid but the Substitute Needed column All leave requests that have been checked ‘Substitute Needed’ regardless of their approval status will display on the grid. The Substitute Scheduled column on the grid will be checked to indicate a substitute has been contacted. Once the request has been through the entire approval process, it will be automatically removed from the grid.
Leave requests marked ‘Approved’ (have been fully approved) will be automatically removed from the Sub Coordinator grid once the ‘Substitute Scheduled’ has been checkmarked.
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‘Substitute Scheduled’ flag has been checked on the leave request.
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Roles associated with Substitute Coordinator
ESS Role | Kiosk Role | Definition | Example of who may be assigned role |
|---|---|---|---|
Substitute Coordinator | Substitute Coordinator | Access to Sub Coordinator which allows ability to enter substitute information for any submitted leave request where substitute needed is checkmarked. The role also grants access to Leave Requests>View District Leave | District administrative position |
Substitute Coordinator - Read Only | Substitute Coordinator - View Only | Read-only access to Sub Coordinator for all submitted leave requests where substitute needed is checkmarked. The role also grants access to Leave Requests>View District Leave | Staff member who needs access to substitute info but doesn’t assign them |
The following are TBD:currently not in use: ESS-990 | |||
Substitute Coordinator by Building | Substitute Coordinator by Building | ||
Substitute Coordinator by Building - Read Only | Substitute Coordinator by Building - View Only | ||
Substitute Coordinator by Department Code | Substitute Coordinator by Department Code | ||
Substitute Coordinator by Pay Group | Substitute Coordinator by Pay Group | ||