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• Enable Absence Management Integration: Enables the integration of ESS with Frontline’s Absence Management system.

• API Key: Used for Employee Self Service/Absence Management integration. Provided by Frontline.

• Leave Balance Sync

  • Enable Leave Balance Sync (Push) to Absence Management: If enabled, it will sync employee leave balance information between Absence Management and ESS.

  • Scheduled Leave Balance Sync Time: By default, Absence Management leave balances are synced with ESS weekly (Friday at 7:00 PM). If your district would prefer a different time period, it will allow you to select a Time, day of the Week, and Period (Weekly, Biweekly) to run the AESOP Leave Balance Sync job.

• Absence Sync

  • Enable Absence Sync (Pull) to Absence Management: If enabled, it will sync leave request data from Absence Management to ESS. For the initial pull, ESS will pull in Absence Management leave request data with dates up to 60 days prior to the integration date and 90 days after. After initial pull, the absence sync job will run every 15 minutes.

  • Org ID: Organization identification number. Provided by Frontline.

  • Vendor ID: Vendor Identification number. Provided by Frontline.

  • Vendor Pin: Vendor Personal Identification Number. Provided by Frontline.

  • The following Template IDs are provided by Frontline.

    • Absence Data Template:

    • Absence Data for Update Template

    • Absence Cancelled/Deleted (Absence Log Data) Template

    • Absence Updated (Absence Log Data Template

    • Substitute Assigned (Absence Log Data) Template

    • Substitute Removed (Absence Log Data) Template

    • Employee Information Template

    • School Information Template

    • Absence Reason Type Template

  • Enable Absence Management (AESOP) Data Integration Flag - STAFF ID: Checkmark if it was checked in district’s Kiosk application it is a way that AESOP uses inside of their integration systems to confirm users within all their other systems.

NOTE: You may have an extra template ID # from Frontline called ‘Absence Approved’ that is not found in the Absence Management Configuration window. This template ID# is currently not used in Employee Self Service. The data found in this template isn’t for any business logic in ESS and is not included in the configuration.

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For additional information see the Redesign Technical Documentation page for How to Configure Non-Production Instances. ?

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Data Change Email Configuration

If using Leave Request Approval workflows in ESS, the data change requests are configured for the district, the data change email configuration must be configured (select ‘enabled notifications for Data Change Submissions’) in order for users and approvers data change managers to receive email notifications .

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Application Link is the full URL to the district’s Employee Self Service application. When filled in, leave request and timesheet emails will include the link in the email. Without the URL, no link to the application will be included in the leave request or timesheet emails.

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Default Administrator Address is not being used at this time.  It is potentially to be used for reporting outages or email replies from an administrator but this is not something that has been implemented at this time. This can be left either as "root" or can be left blank and emails generated from the software (jobs) will come from the Default From Address.  (The Default Administrator Address could be something like "root@mx.servername.com.)

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Default From Address is a valid Email Address of the sender. It will be used when sending emails from the application.

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The SMTP Host and Port information must also be entered for emails to be sent. Generally, the Port and SMTP Host information would be known by the ITC. (The port is often, but not always 25).

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Username and Password: (optional) login credentials if required to access the mail server

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when employee data change requests have been submitted. This option also allows you to customize the verbiage on the default emails sent if preferred.

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Default Substitute for Appointment Type Configuration

• Certificated: When checked, the ‘Substitute Needed’ on the certificated employee’s leave request will always be checked, by default, regardless of the type of leave selected on the leave request. When submitting leave, they won’t have the option of unchecking ‘Substitute Needed’.

• Classified: When checked, the ‘Substitute Needed’ on the certificated employee’s leave request will always be checked, by default, regardless of type of leave selected on the leave request.When submitting leave, they won’t have the option of unchecking ‘Substitute Needed’.

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• Announcement Board:  If checked, it displays the Announcement Board panel on the Home screen.

• Employee Time Sheet: If checked, it displays Timesheet capabilities on the menu in order for user to create timesheets in ESS

• Leave Analysis Parameters: Provide users leave balance information and any “in process” requests on the same screen. (ESS-335 and ESS-336)

• Leave Requests: If checked, it displays the Leave Requests capabilities on the menu in order for users to create leave requests in ESS.

• Payslips: If checked, it displays the View/Print Payslip option on the menu in order for users to view and/or download payslip information that came from USPS.

• Substitute Needed: N/A: will be removed (ESS-425)

• W2 Wage and Tax Statements - If checked, it displays the View/Print W2 option on the menu in order for users to view and/or download W2 information that came from USPS.

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• Mileage Rates: You can enter a mileage rate for certified and classified staff. Entering a mileage rate in certified will apply to staff with an appointment type of certified and the classified rate will apply to staff with an appointment type of classified.

• If the following are checked:

  • Show Budget Account Approvers: Future Improvement INV-620

  • Show Budget Acct Everyone: Future Improvement INV-620

  • Show Estimated Costs: Displays ‘Estimated Costs’ section on the Leave Expense area of the leave request

  • Show Event Location Displays ‘Event Location’ section on the Leave Expense area of the leave request

  • Show Leave Purpose: Displays ‘Purpose of Leave/Leave Description’ section on the Leave Expense area of the leave request

  • Show Vendor Location: Displays 'Vendor Location' section on the Leave Expense area of the leave request.

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• Available Leave Types: By default, all leave types are checked. If your district does not want to implement one or more of the leave types listed, uncheck the desired leave type(s) and it will not appear as a listed leave type when creating a leave request.

• Reason Required: If checked on specific leave type(s), it will require users to enter a Reason when creating a leave request.

• Default Substitute Needed: If specific leave type(s) requires a substitute, check the appropriate leave type(s) and the ‘Substitute Needed’ box will be checked automatically when creating a leave request. Once the leave request has been submitted, the ‘Substitute Needed’ box cannot be unchecked.

• Capture Expense: If specific leave type(s) requires estimated expenses to be defined, check the appropriate leave type(s) and the Leave Expenses area will be displayed in the leave request allowing the user to enter estimated expenses.

• Sub Category Required: If you require staff to select a sub category for specific leave type(s), check the appropriate leave type(s). Additional prompting will be provided in the leave request where the user can select a sub category. Sub Categories are defined under the Leave Management menu.

• Disallow Blackout Date: If you want to restrict leave requests from being created for black out dates (defined under the Leave Management menu) for specific leave type(s), check the appropriate leave type(s). TIP: Please refer to USPS calendars for the black out dates that need to be created in ESS.

• Required Cancellation Reason: For specific leave types, if you require staff enter a reason when canceling an existing leave request, check the appropriate leave type(s).

• Disallow Negative Balances: If you want to restrict leave requests from being created due to negative leave balances, please check the appropriate leave type(s).

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Password Expiration Configuration

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