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Enable Absence Management Integration: Enables the integration of ESS with Frontline’s Absence Management system.
API Key: Used for Employee Self Service/Absence Management integration. Provided by Frontline.
Leave Balance Sync
Enable Leave Balance Sync (Push) to Absence Management: If enabled, it will sync employee leave balance information between Absence Management and ESS.
Scheduled Leave Balance Sync Time: By default, Absence Management leave balances are synced with ESS weekly (Friday at 7:00 PM). If your district would prefer a different time period, it will allow you to select a Time, day of the Week, and Period (Weekly, Biweekly) to run the AESOP Leave Balance Sync job.
Absence Sync
Enable Absence Sync (Pull) to Absence Management: If enabled, it will sync absences from Absence Management to ESS. For the initial pull, ESS will pull in Absence Management absence requests with dates up to 60 days prior to the integration date and 90 days after. After initial pull, the scheduled job will pull every 15 minutes. When performing the initial pull, the absences with dates prior to the integration date will either be pulled in as ‘approved’ if they are not in an AESOP approval workflow or as ‘initiated’ if they are in an approval work flow. If districts do encounter duplicate leave requests in ESS as a result of the initial pull, they can either cancel the duplicate leave requests in ESS or export them (via the CSV export method) and do not import the CSV fie into USPS.
Org ID: Organization identification number. Provided by Frontline.
Vendor ID: Vendor Identification number. Provided by Frontline.
Vendor Pin: Vendor Personal Identification Number. Provided by Frontline.
The following Template IDs are provided by Frontline.
Absence Data Template:
Absence Data for Update Template
Absence Cancelled/Deleted (Absence Log Data) Template
Absence Updated (Absence Log Data Template
Substitute Assigned (Absence Log Data) Template
Substitute Removed (Absence Log Data) Template
Employee Information Template
School Information Template
Absence Reason Type Template
Enable Absence Management (AESOP) Data Integration Flag - STAFF ID: Checkmark if it was checked in district’s Kiosk application it is a way that AESOP uses inside of their integration systems to confirm users within all their other systems.
NOTE: You may have an extra template ID # from Frontline called ‘Absence Approved’ that is not found in the Absence Management Configuration window. This template ID# is currently not used in Employee Self Service. The data found in this template isn’t for any business logic in ESS and is not included in the configuration.
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For additional information see the Redesign Technical Documentation page for How to Configure Non-Production Instances. ?
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Data Change Email Configuration
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This option will be moved when ESS-425 is released. The Leave Type Configuration will include a new column for Default Substitute needed for Certificated and Classified appointment types. |
Certificated: When checked, the ‘Substitute Needed’ on the certificated employee’s leave request will always be checked, by default, regardless of the type of leave selected on the leave request. When submitting leave, they won’t have the option of unchecking ‘Substitute Needed’.
Classified: When checked, the ‘Substitute Needed’ on the certificated employee’s leave request will always be checked, by default, regardless of type of leave selected on the leave request.When submitting leave, they won’t have the option of unchecking ‘Substitute Needed’.
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Announcement Board: If selected, it displays the Announcement Board panel on the Home screen.
Data Change Requests: If selected, ‘Create New Data Change Request’ will be available for users to request data changes to be made on their Employee Profile record.
Employee Time Sheet: If selected, it displays Timesheet capabilities on the menu for timesheet enabled users to create timesheets in ESS
Leave Analysis Parameters: If selected, for Supervisor roles, it displays ‘Supervised Leave Analysis' option under Leave Requests menu. For Leave Manager role, it displays ‘District Leave Analysis’ under Leave Management menu. Provide supervisors and leave managers the ability to view leave balance information (as well as leave request details) for their staff/district.
Leave Requests: If selected, it displays the Leave Requests capabilities on the menu in order for users to create leave requests in ESS.
Payslips: If selected, it displays the View/Print Payslip option on the menu in order for users to view and/or download payslip information that came from USPS.
Substitute Needed: Currently, not in use. It will be removed with ESS-425.
W2 Wage and Tax Statements: If selected, it displays the View/Print W2 option on the menu in order for users to view and/or download W2 information that came from USPS.
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Available Leave Types: By default, all leave types are checked. If your district does not want to implement one or more of the leave types listed, uncheck the desired leave type(s) and it will not appear as a listed leave type when creating a leave request.
Reason Required: If checked on specific leave type(s), it will require users to enter a Reason when creating a leave request.
Default Substitute Needed: If specific leave type(s) requires a substitute, check the appropriate leave type(s) and the ‘Substitute Needed’ box will be checked automatically when creating a leave request. Once the leave request has been submitted, the ‘Substitute Needed’ box cannot be unchecked.
Capture Expense: If specific leave type(s) requires estimated expenses to be defined, check the appropriate leave type(s) and the Leave Expenses area will be displayed in the leave request allowing the user to enter estimated expenses.
Sub Category Required: If you require staff to select a sub category for specific leave type(s), check the appropriate leave type(s). Additional prompting will be provided in the leave request where the user can select a sub category. Sub Categories are defined under the Leave Management menu.
Disallow Blackout Date: If you want to restrict leave requests from being created for black out dates (defined under the Leave Management menu) for specific leave type(s), check the appropriate leave type(s). TIP: Please refer to USPS calendars for the black out dates that need to be created in ESS.
Required Cancellation Reason: For specific leave types, if you require staff enter a reason when canceling an existing leave request, check the appropriate leave type(s).
Disallow Negative Balances: If you want to restrict leave requests from being created due to negative leave balances, please check the appropriate leave type(s).
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ESS-425: Will add a new column for Certificated and Classified default sub needed (in order to replace the options under ‘Default Substitute for Appointment Type Configuration’. |
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Password Expiration Configuration
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Timesheet Submitted Email Details: Email sent to Timesheet Submitter when their timesheet has been initially submitted.
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Approver Email Details: Email sent to each approver in a group when a timesheet requires their approval.
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Timesheet Approval Email Details: Email sent to Timesheet Submitter when their timesheet has been approved.
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Timesheet Rejection Email Details: Email sent to Timesheet Submitter when their timesheet has been rejected.
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Escalated Approval Email Details: Email sent to Timesheet Submitter when their timesheet has gone through escalated approval.
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White List Configuration
Whitelisted URLs are managed under the ‘Custom Links’ menu option and appear on the Home screen under Custom Links. If a website has been whitelisted, once a user clicks on it from the Home screen, they will be taken directly to the new site on click. For websites that have not been whitelisted, a dialog box will appear to warn the user they are navigating to the website. If a district would prefer only White List links to appear on the Home Screen, they can check the Show White List Links Only under the White List Configuration menu.
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