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- Can I delete an item?
- Deleting an item will remove the item (and its associated acquisitions, possible transfers or dispositions) from the system so it is no longer on the system.
- You may delete an active capitalized asset with an acquisition date in an open and current period. Otherwise, you have to create a disposition transaction (closed or archived period). When posting the disposition transaction, the related item will remain on the system but the status will change to 'disposed of'.
- You may delete an active or disposed of non-capitalized asset regardless if the acquisition date is in an open, closed, current or archived period.
- You cannot delete a disposed of capitalized asset with an acquisition date in a closed or archived period.
- Deleting an item will remove the item (and its associated acquisitions, possible transfers or dispositions) from the system so it is no longer on the system.
- What if I added the same item twice (two different tag #) in the same fiscal year? Can I delete the duplicate?
- If capitalized, you may delete the duplicate item if the acquisition date is in an open and current period. Non-capitalized assets may be deleted regardless of the acquisition date.
- What if I entered an item twice, but were entered in different open periods. Can I delete the duplicate?
- Once you determine which item is the duplicate, if capitalized, you may delete the duplicate item if the acquisition date is in an open and current period. If the capitalized duplicate item's acquisition date is not in an open and current period or you prefer not to re-open the period, you cannot delete the item. Instead, you must post a disposition via Transactions>Dispositions. Since it's capitalized, ensure the 'error adjustment' flag is checked so that the amount is included on the adjustment column (and not the disposition column) of the GAAP Schedule of Changes reports.
- If the item is non-capitalized, it may be deleted regardless of the acquisition date.
- If I entered an asset in an open year by mistake, can I delete it or must I create a disposition transaction.
- Yes, if the item was added in a period that is open and current, you can simply delete it in Transactions>Items. This will also automatically delete the associated acquisition transaction.
- How do I delete an item that was entered in a prior period?
- If the item is non-capitalized, you may delete it regardless of the acquisition date.
- If the item is capitalized and entered in a prior year and you are not able to open and make it that period current or you prefer not to re-open the period, you must post a disposition transaction. Since it's capitalized, ensure the 'error adjustment' flag is checked so that the amount is included on the adjustment column (and not the disposition column) of the GAAP Schedule of Changes reports.
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- I disposed of an item that is still considered active. Can I delete the disposition?
- If the disposition date is in an open and current period, you can delete the disposition. This will update the item record back to an 'active' status.
- If the disposition date is in an archived period or you prefer not to re-open the period, you must re-create the item.
- Why would I need to check the error adjustment?
- If the disposition is for a capitalized assets and was supposed to be created in a prior year (and the prior year is archived or you prefer not to re-open it), you can add the disposition in the current year and by checking the error adjustment, the original cost of the asset will included in the adjustment column on the GAAP Schedule of Change reports.
- Can I mass dispose of existing items?
- Yes, using the recommended spreadsheet format outlined in the SYSTEM>Import chapter, you can use Disposition Import type to create mass disposition records for existing items. This will also update the associated item's status to 'disposed of'.
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