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If the Non-cash Taxable Benefit Pay Type was not used prior to the last pay of the calendar year, a Core>Adjustment to the Federal Tax Payroll Item is required.  The Taxable Benefits Adjustment will automatically update the Total Gross and Applicable Gross amounts on the Federal Tax, Ohio State Tax, City (if applicable and based on how the Payroll Item Configuration>Tax Non Cash checkbox is marked), and OSDI (if applicable), and Medicare Payroll Items.  No further adjustments for Total Gross and Applicable Gross are necessary. 

This amount will be included on the employee's W2 in Box 1, Box 5, Box 16, and Box 18.

• Prior to W2 processing, determine the amount(s) paid through a USAS disbursement.

• Go to Core>Adjustments.

• Click Create.

  • Employee - Locate the employee by name or id.

  • Payroll Item - Choose Federal Tax. 

  • Type - Choose Taxable Benefits.

  • Transaction Date - Enter or choose date from calendar.

  • Amount - Enter in the amount of the USAS disbursement.

  • Description - Enter in a description (optional).

  • Click Save.

• The Medicare withholding must be paid.  The Board will need to pay for both the Employee and Employer portion of Medicare. The employee can then reimburse the district - if desired.  If Medicare is paid by both the employee and the board, create a Core>Adjustments for the Medicare Payroll Item using the Type of Amount Withheld and/or Board's Amount of payroll item.  If Medicare is fully board paid, create a Core>Adjustments for the Medicare Payroll Item using the Type of Board Pickup Amount of Payroll Item.  This adjustment will update both the Medicare pickup and Medicare on the W2.  Another adjustment will need to be made to balance the 941 QTD Employer's Medicare Contribution using Type of Board's Amount of payroll item for this amount.
  • If Medicare is paid by both the employee and the board:
    • Go to Core>Adjustments.
    • Click Create.
      • Employee = Locate the employee by name or id.
      • Payroll Item = Medicare.
      • Type = Amount Withheld.
      • Transaction Date = Enter a date within the current posting period.
      • Amount = Enter the amount of the calculated employee Medicare owed.
      • Description = Can be added if desired.
      • Click Save.
    • Click Create.
      • Employee = Locate the employee by name or id.
      • Payroll Item = Medicare.
      • Type = Board's Amount of payroll item. 
      • Transaction Date = Enter a date within the current posting period.
      • Amount = Enter the amount of the calculated employer Medicare owed.
      • Description = Can be added if desired.
      • Click Save.
  • If Medicare is paid entirely by the Board (2.90% total).

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A Core>Adjustment using the Fringe Benefits Type is required.  The Fringe Benefit Adjustment will automatically update the Total Gross and Applicable Gross amounts on the Federal Tax and Ohio State Tax Payroll Items.  No further adjustments for Total Gross and Applicable Gross are necessary. 

The employee’s Total Gross and Applicable Gross on Federal and State Payroll Items YTD totals will be updated. 

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If the Non-cash Taxable Benefit Pay Type was not used prior to the last pay of the calendar year, a Core>Adjustment to the Federal Tax Payroll Item is required.  The Taxable Benefits Adjustment will automatically update the Total Gross and Applicable Gross amounts on the Federal Tax, Ohio State Tax, City (if applicable and based on how the Payroll Item Configuration>Tax Non Cash checkbox is marked), and OSDI (if applicable), and Medicare Payroll Items.  No further adjustments for Total Gross and Applicable Gross are necessary. 

The employee’s Total Gross and Applicable Gross on Federal, State, City (if applicable and based on how the Payroll Item Configuration>Tax Non Cash checkbox is marked), Medicare, and OSDI (if applicable) Payroll Items YTD totals will be updated.

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• Prior to W2 processing, determine the total amount(s) paid through an USAS disbursement.

• Go to Core>Adjustments.

• Click Create.

  • Employee - Select the appropriate employee.

  • Payroll Item - Choose Federal Tax. 

  • Type - Choose Taxable Benefits.

  • Transaction Date - Enter or choose date from calendar.

  • Amount - Enter in the amount of the benefit needing to be reported on the employee's W2 .

  • Description - Enter if desired.

  • Click Save.

• The Medicare withholding must be paid.  The Board will need to pay for both the Employee and Employer portion of Medicare. The employee can then reimburse the district - if desired.  If Medicare is paid by both the employee and the board, create a Core>Adjustments for the Medicare Payroll Item using the Type of Amount Withheld and/or Board's Amount of payroll item.  If Medicare is fully board paid, create a Core>Adjustments for the Medicare Payroll Item using the Type of Board Pickup Amount of Payroll Item.  This adjustment will update both the Medicare pickup and Medicare on the W2.  Another adjustment will need to be made to balance the 941 QTD Employer's Medicare Contribution using Type of Board's Amount of payroll item for this amount.
  • If Medicare is paid by both the employee and the board:
    • Go to Core>Adjustments.
    • Click Create.
      • Employee = Locate the employee by name or id.
      • Payroll Item = Medicare.
      • Type = Amount Withheld.
      • Transaction Date = Enter a date within the current posting period.
      • Amount = Enter the amount of the calculated employee Medicare owed.
      • Description = Can be added if desired.
      • Click Save.
    • Click Create.
      • Employee = Locate the employee by name or id.
      • Payroll Item = Medicare.
      • Type = Board's Amount of payroll item. 
      • Transaction Date = Enter a date within the current posting period.
      • Amount = Enter the amount of the calculated employer Medicare owed.
      • Description = Can be added if desired.
      • Click Save.
  • If Medicare is paid entirely by the Board (2.90% total).

...

A Core>Adjustment using the Fringe Benefits Type is required.  The Fringe Benefit Adjustment will automatically update the Total Gross and Applicable Gross amounts on the Federal Tax and Ohio State Tax Payroll Items.  No further adjustments for Total Gross and Applicable Gross are necessary.

The employee’s Total Gross and Applicable Gross on Federal and State Payroll Items YTD totals will be updated.

...

A Core>Adjustment using the Fringe Benefits Type is required.  The Fringe Benefit Adjustment will automatically update the Total Gross and Applicable Gross amounts on the Federal Tax and Ohio State Tax Payroll Items.  Since the payment paid would have already updated these fields, adjustments will be necessary.

The employee’s Total Gross and Applicable Gross on Federal and State Payroll Items YTD totals will be updated.  Core>Adjustments will be necessary to reduce the amount(s) the system added.

...

A Core>Adjustment using the Fringe Benefits Type is required.  The Fringe Benefit Adjustment will automatically update the Total Gross and Applicable Gross amounts on the Federal Tax and Ohio State Tax Payroll Items.  Since the payment paid would have already updated these fields, adjustments will be necessary.

The employee’s Total Gross and Applicable Gross on Federal and State Payroll Items YTD totals will be updated.  Core>Adjustments will be necessary to reduce the amount(s) the system added.

...

A Core>Adjustment using the Fringe Benefits Type is required.  The Fringe Benefit Adjustment will automatically update the Total Gross and Applicable Gross amounts on the Federal Tax and Ohio State Tax Payroll Items.  Since the payment paid would have already updated these fields, adjustments will be necessary.

The employee’s Total Gross and Applicable Gross on Federal and State Payroll Items YTD totals will be updated.  Core>Adjustments will be necessary to reduce the amount(s) the system added.

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