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The steps provided below are for employees who need to create a timesheet manually:
NOTE: A period and shift must be created for the employee’s position(s) prior to the employee creating their timesheet.
Under My Timesheets, click ‘Create’
Select the timesheet period and position you are creating your timesheet for and click ‘Create Timesheet’. NOTE: If a timesheet already exists for the employee, an alert notification will display on the screen and the employee will be redirected to their existing timesheet.
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Specific Period: Select a specific timesheet period. You may only select one period to export.
Specific Employees: Select one or more specific employee(s) approved timesheets to be included in the export.
Selecting Only show timesheets with exception and/or overtime hours will filter the grid to only display timesheets on the grid that include timesheet activity marked as overtime or exception hours.
When exporting, the ‘only export exceptions’ flag will be selected by default due to the ‘only show timesheets with exceptions and/or overtime hours’ being selected.
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Post Attendance: Creates an attendance spreadsheet (CSV format) of the timesheet data included in the filtered grid. The default filename is called timesheet-export.csv The file can then be imported into USPS manually via the USPS Utilities> Attendance/Absence Import.
Only export exceptions: Includes timesheet items marked with an activity of ‘EXC’ (exception) only from their normal timesheet period. These items will be saved into a CSV file which can then be imported into USPS manually via the USPS Utilities>Attendance/Absence Import.
Mark all timesheets as exported: If checked, all included timesheets on the grid will be marked as exported. Leave Unchecked to only mark exported line items.
NOTE: If all three export options are selected simultaneously, the
Once timesheets are exported, the status of the timesheets will change from ‘Approved’ to ‘Exported’ and the timesheets will no longer appear in the Timesheet Export grid.
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For example, to review all existing timesheets for the 11/1/24-11/15/24 pay period, select the pay period and click ‘Generate Overview Report’. The resulting CSV file includes all timesheet data (regardless of status) inclusive of that period.
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More Information on Timesheets
When exporting timesheets, under Column Q Map the Timesheet Activity to a USPS pay type and put the pay type on the CSV
REG = REG
OV = OT
EXC = MIS