Page Comparison

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• The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
• Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
• Job Level (Not being used at this time)
• Medicare Pickup - If this prompt is checked, Image Modified, the City Taxable Gross amount will be increased by medicare pick-up amount when W2 Processing is processed, ONLY.   The employee pays taxes on this amount when they file their tax return (not on a per pay basis).  
  • If the   box is checked and theMedicare Tax Payroll Item code is selected above, then the Medicare Pickup option is ignored.
• Does this municipality Tax Non Cash Earnings?  Check if 'Yes'

• The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

• The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

• Required - Employee Onboarding - field is to indicate which Payroll Item records are for all employees. Check if 'Required'. 

• Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

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• Enter the Payroll Item Configuration number in the Code field. 
• Enter the Payroll Item Configuration name in the Name field.
• The Abbreviation is how the Payroll Item will appear on employees' check stubs.
• What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
• Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
  • None
  • Every Payroll
  • Monthly
  • Quarterly
  • Annually
  • 1 thru 9 - User Defined Cycles
• Federal Payroll Item Configuration cannot be archived. User will get an error:

• Options

  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Job Level (Not being used at this time)
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

    • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

    • Required - Employee Onboarding - field is to indicate which Payroll Item records are for all employees. Check if 'Required'. 

    • Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

  Payee Information

  • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

Flexible Spending Account (FSA)

Image Modified

Field Definitions

• Type Annuity will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a),STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages (Health Reimbursement Account - HSA is treated as a Section 125)
    • Section 125, treated as wages
    • Other

  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
      • Job Level (Not being used at this time)
      • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required - Employee Onboarding - field is to indicate which Payroll Item records are for all employees. Check if 'Required'. 

      • Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

Health Savings Account

Field Definitions

• Type Health Savings Account will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
  • Annuity type - should be marked as 'Other'. This will cause the HSA (board and employee contribution amounts) to appear on the W2 in Box 12 with a code of W.

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Wage Base limit updated for 2023 2025 is $160$176,200100.00

Field Definitions

• The type Social Security Tax will be entered in the Type field. 
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)

  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and Medicare (the board matches the 1.45% paid by the employee).
      • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
      • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members but could affect anyone being paid from an object code outside the 110-169 range. See the
        Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
      • Job Level (Not being used at this time) 
      • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required - Employee Onboarding - field is to indicate which Payroll Item records are for all employees. Check if 'Required'. 

      • Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

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• Payee Information

  • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.
  • State Annuity Options
    • Identify how the other state honors annuities by checking the various State Honor Annuities fields. The other state tax agency should be contacted when determining what type of annuities, the state honors.
      
      
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Edit Payroll Item Configuration

Only fields that are allowed to be edited will be displayed.

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