The Tuition application module is to be used by EMIS reporting entities as means to verify tuition information/payments. This includes payments being paid by the LEA and those being received by the LEA. EMIS reporting entities, ITC staff and ODE DEW personnel have access to the Tuition application
Users can .
The Tuition data within ODDEX is populated into the module with the data submitted to DEW as part of the Student (S) Collection Requests; Beginning of Year Student Collection, Midyear Student Collection, End of Year Student Collection, SOES Beginning of Year Student Collection and SOES End of Year Student Collection. The Tuition data is not populated using the Student Cross Reference (S) Collection data submitted to SSDT.
Users may gain access to the Tuition application module within ODDEX by using the Tuition application link on the navigation bar or by clicking on one of the blue hyperlinks within the landing page's Tuition Summary areas. See Landing Page for details on its use.
If a user account has access to more than one district, select the district from the drop down in the navigation bar.
Users will want to select the year of the data they wish to view from the drop down in the navigation bar.
The Tuition application area module has two options from the navigation bar, Resident/Paying and Educating/Receiving. To view those students for which the LEA is to receive tuition payments, select the Educating/Receiving option from the drop down menu in the navigation bar. To see those students for which the LEA pays tuition to another LEA, select the Resident/Paying option.
Each of these Tuition menu options will be discussed in their own sections within this documentpages.
Resident/Paying view
Educating/Receiving view
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Find/Export
Districts will have the ability to use the various Find options. Selections by name, SSID, and Gender are at the student level.
The find by Review Status includes these choices:
- Blank - all records
- New
- No Activity
- New flags/comments
- Flags/Comments
- Reviewed
- ODE override
- Inactive
Record Age is determined by calculating the number of days between the last modified date and the current date. Find by record age includes the following choices:
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Disability allows the user to select those students with or without a disability condition.
- Blank - all records
- Y - Include only those students with a disability
- N - Include only those students without a disability
Receiving LEA allows the Resident/Paying district the ability to select a specific LEA who is reporting the Residents students attending their district. All LEA's who have reported students pointing to the Resident district are included in this selection drop down.
The Escalated check box allows the district to filter only those records that have been escalated to ODE for their review.
Selections also include an Active Only check box. This allows the district to eliminate the inactive records from appearing in the summary listing grid.
The find box can be collapsed clicking on the lower left corner icon .
Selecting the Clear link resets the find filters to empty/default values.
Export
Using the Export button, the user has the ability to export all data for the students included in the current Find selections. The data is exported in a TAB delimited format that may be saved and imported into a spreadsheet. When importing a TAB delimited file into a spreadsheet, be certain to select the appropriate delimiter.
Resident/Paying Summary Listing Screen
In this summary screen, basic student information is included. The flags in the left most column represent the status of the students tuition data.
- Red flag - a review flag was set by Resident district
- Yellow flag - student has not been reviewed by Resident district
- No flag - student has been reviewed, no active flags
Columns in the grid whose headings are blue and contain are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.
The Record Active column indicated whether the record for that SSID is active or inactive. Inactive records are displayed with a strike-thru and are not taken into consideration for payment.
- False - record is inactive
- True - record is active
Clicking on the flag icon or SSID hyperlink will open a popup window showing the full details of the student's tuition information being reported by the Educating LEA. The detail popup window is where all flagging and entry of any comments may be made.
Student Detail
The student tuition detail popup shows data about the student as it was reported by the Educating LEA. Any reviews, initiated by either the Resident/Paying LEA or Educating LEA, will be displayed. The user will be able to add a review, escalate a review or add a comment to a review through the student detail popup.
Student details may be printed by clicking on the Printer icon in the upper left corner.
Reviews
By clicking on the 'Add Review' button , the LEA is placed in a new screen where they have the ability to set flags of contention regarding the tuition information being reported by the Educating LEA. The flag options shown in the following screen shot are for display purposes only. Flag options may change at any given time.
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When adding a review, the following buttons may be available:
- Save Flags - Save the checked flag(s) and any notes entered about the flag(s)
- Cancel - Leaves the review form with no changes saved
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Educating/Receiving Summary Listing Screen
Columns in the grid whose headings are blue and contain are sortable. The column heading acts as a toggle allowing the data to be sorted in ascending or descending order by repeatedly clicking on the column heading.
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