Permissions Needed to View, Edit and Delete

Employees with USPS_STANDARD will have full access.  

Permissions are based on the USPS_STANDARD_FEDERAL role.

• REPORT is needed to see the view and view a record.
• UPDATE is needed to edit a record.
• DELETE is needed to delete a record.

Create a W2C

To create a W2C correction record for an employee/s(s), go to Report>W2 Corrections>W2C Records.

To create a W2 Correction Record, click on Create and select the Employee and Year for the W2c W2C Correction Record:.

Click on

Correcting an incorrect SSN

IF SSN is correct, leave the original SSN blank. The SSN will be pulled directly from the Employee screen.

Corrected SSN is required for ALL corrections:

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Enter in the corrected data in the fields provided:

• Withholding Corrections

To Create a correction record for:

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If an employee's SSN was reported incorrectly on the employee's original W2, enter the incorrect SSN in the Original SSN and the correct SSN in Corrected SSN field.

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For withholding corrections, in the appropriate 'Original' field enter the value originally reported on the employee's W2 and in the appropriate 'Corrected' field enter the correct value.

For Box 12 and Box 14, do the following:

• If needing to remove an amount that was originally reported on the employee's W2, enter as the below example:

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Click on under each selection needed to be corrected:

• Box 12 Corrections

  • Box 12 items that are included in the SSA W2C Submission file.  All others will be ignored:

    • D

    • E

    • F

    • G

    • H

    • W

    • C

    • AA

    • BB

    • DD

    • FF

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• Box 14 Corrections 

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• Other State Corrections

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• Local Corrections

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Click Save.

To

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Reprocess a W2 Correction for Employee

If W2C Submission file has been created, the employee will no longer show in the W2 Correction Records grid.

If there is a need to recreate the W2C Submission file, select 'true' from the Processed dropdown:, select 'True' and click Unprocess.

Permissions needed to view, edit and delete

Employees with USPS_STANDARD will have full access  

...

Ohio State Tax corrections

For Ohio State Tax corrections, use the 'Other State Corrections' fields.  When the W2C Form is created, the updated information will print in the 'State Wages and State Income tax' fields.  Ohio doesn't have an option to upload the W2C submission file.  The W2C form will need to be sent to Ohio or updated on their site manually.

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Local Corrections

SSA does not look at the State or local records in the files. There is no option to create a W2c submission file for Local. They can contact the city to determine what they should do and will have to send Paper W2c to this city for the corrections.

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