...

The ability to create one check for the same vendor is available by having the Payroll Item Configuration have the the same Payee Name and address entered. Then when Processing Payables, one check will be created for multiple payroll items.

...

...

The Payroll Item Configuration Grid allows the user to search for existing Payroll Items. You can either enter in the Code or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the Although not required, typically the 500 range of numbers are used for Annuities Payroll Items and the 600 range of numbers are used for Regular Payroll Items.

Payroll Items will then be withheld based on Payroll Item Configuration>Type in the order provided below.  For Payroll Items that have the same Type, the system will sort based on Code and then withhold in Code order.  For example, if a garnishment is in place this would be created with the Regular Type.  To guarantee the garnishment is withheld, the Code (usually in the 600 Code range) would need to be near 600. 

If the entire amount to be withheld can not be withheld an Error Adjustment will be created for the entire withholding amount.

• SERS Annuity
• STRS Annuity
• SERS Buy Back Annuity
• STRS Buy Back Annuity
• SERS
• STRS
• Employer SERS
• Employer STRS
• Annuity Type with Annuity Type set to Section125NonWages
• Health Savings Account
• Medicare Tax
• Social Security Tax (which is FICA)
• Annuity (if not already processed)
• Adoption Assistance
• Dependent Care
• Medical Savings
• Federal Tax
• Ohio State Tax
• State Tax (for states other than Ohio)
• City Tax
• OSDI Tax
• Child Support
• Regular
• Savings Bond

Search/View Payroll Item Configuration

The Payroll Item Configuration Grid allows the user to search for existing Payroll Items. You can either enter in the Code or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit.  Example - Payment Cycle is one of my grid options. If I type in %mont% (% is used as a wildcard) in the Payment Cycle field, all occurrences of any Payroll Item that is paid Monthly will appear. You can then click on the next to the Payroll Item Configuration record you are searching for to view the data relating to this Payroll Item Configuration record or click on the to edit the record or to delete the record.

...

• Type Adoption Assistance will be entered in the Type field.
• Enter the Payroll Item Configuration number in the Code field.
• Enter the Payroll Item Configuration name in the Name field.
• The Abbreviation is how the Payroll Item will appear on employees' check stubs.
• What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
• Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
  • None
  • Every Payroll
  • Monthly
  • Quarterly
  • Annually
  • 1 thru 9 - User Defined Cycles
• The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
• Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
  • 401(a),STRS and SERS
  • 401(k)
  • 403(b)
  • 408(k)(6)
  • 457
  • 501(c)(18)(d)
  • Section 125, treated as non wages
  • Section 125, treated as wages
  • Other
•  Options
  
  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
    
  • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.

  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

  • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

  • Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)- Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.
• Payee Information
  • A Payee selection is for the name of the company to which the Payroll Item is to be paid.  This is required.

...

• Enter the Payroll Item Configuration code number in the Code field.
  
  
• Enter the Payroll Item Configuration name in the Name field.
  
  
• The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  
  
• What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  
  
• Payroll Items can be paid through PAYDED according to what Payment Cycle is entered. Payment cycle choices are as follows:
  • Every Payroll
  • Monthly
  • Quarterly
  • Annually
  • 1 thru 9 - User Defined Cycles
• The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
• Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
  • 401(a),STRS and SERS
  • 401(k)
  • 403(b)
  • 408(k)(6)
  • 457
  • 501(c)(18)(d)
  • Section 125, treated as non wages (Health Reimbursement Account - HSA is treated as a Section 125)
  • Section 125, treated as wages
  • Other
• Object Codes
  
  • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
    in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
    The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
    The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
    Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and medicare (the board matches the 1.45% paid by the employee).
  • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
  • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members, but could affect anyone being paid from an object code outside the 110-169 range. See the
    Certified Object for more information.
• Options
  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
  • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
  • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and the Pay Report.

  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

  • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

  • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create.(This is not yet available) Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.
• Payee Information
  • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
• Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.

• The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

• The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

• Required field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'.

• Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)

  Required - Employee Onboarding - field is to indicate which Payroll Item records are for all employees. Check if 'Required'. 

• Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

Payee Information

• A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• • Does this municipality Tax Employer Amounts?
    • If the box is not checked  , any Payroll Items selected will be ignored. 
    • If the box is checked , the Payroll Items selected from the 'Available Employer Paid Payroll Items' option to the 'Tax Employer Paid Amounts for these Payroll Items' are treated as taxable wages for city and taxes are withheld each payroll. If the  option is selected (as shown below), the 'Medicare Pickup' value will be ignored.  
  • Image RemovedImage Added

Options

• The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
• Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
• Job Level (Not being used at this time)
• Medicare Pickup - If this prompt is checked, Image Modified, the City Taxable Gross amount will be increased by medicare pick-up amount when W2 Processing is processed, ONLY.   The employee pays taxes on this amount when they file their tax return (not on a per pay basis).  
  • If the   box is checked and theMedicare Tax Payroll Item code is selected above, then the Medicare Pickup option is ignored.
• Does this municipality Tax Non Cash Earnings?  Check if 'Yes'

• The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

• The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

• Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

• Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

Payee Information

• A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
• Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
• The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

• The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

• The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.Required .

• Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

• Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)- Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

Payee Information

• A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)- Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

Payee Information

• A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• Enter the Payroll Item Configuration number in the Code field. 
• Enter the Payroll Item Configuration name in the Name field.
• The Abbreviation is how the Payroll Item will appear on employees' check stubs.
• What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
• Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
  • None
  • Every Payroll
  • Monthly
  • Quarterly
  • Annually
  • 1 thru 9 - User Defined Cycles
• Federal Payroll Item Configuration cannot be archived. User will get an error:

• Options

  • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Job Level (Not being used at this time)
    • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

    • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

    • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)- Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

  Payee Information

  • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

Flexible Spending Account (FSA)

Image Modified

Field Definitions

• Type Annuity will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a),STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages (Health Reimbursement Account - HSA is treated as a Section 125)
    • Section 125, treated as wages
    • Other

  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
      • Job Level (Not being used at this time)
      • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employeesfor all employees. Check if 'Required'. 

      • Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'RequiredMAY BE REQUIRED'. 
      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

Health Savings Account

Field Definitions

• Type Health Savings Account will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
  • Annuity type - should be marked as 'Other'. This will cause the HSA (board and employee contribution amounts) to appear on the W2 in Box 12 with a code of W.

...

• The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
  • Employer Health Coverage - Leave unchecked for HSA contributions. 
  • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

  • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

  • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available) Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

Payee Information

• A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• Type Medical Savings will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)

  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and Medicare (the board matches the 1.45% paid by the employee).
      • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
      • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members but could affect anyone being paid from an object code outside the 110-169 range. See the
        Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'. (This is not yet available)
      • Employer Health Coverage -Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
      • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)- Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• Type Medicare Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)

  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and Medicare (the board matches the 1.45% paid by the employee).
      • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
      • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members but could affect anyone being paid from an object code outside the 110-169 range. See the
        Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
      • Job Level (Not being used at this time)
      • The Print Employer Amount field is used to ind icate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)- Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• Type Ohio State Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)

  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available) Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• Type OSDI Tax will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
  • Enter the Osdi Code for the School District.  This number will be placed on the W2 City record submission file in position 331-334 of the RS records. If an employee has more that 1 OSDI record, then they are sorted by the pay item code and the OSDI code is taken from the first OSDI record.  The employees who have no number in position 331 of the RS record do not have an OSDI payroll item, or no OSDI code on the configuration.

  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.Required report.

      • Required - Employee Onboarding - field is to indicate which Payroll Item records are for all employees. Check if 'Required'. 

      • Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records are or may MAY be required for all employees. Check if 'RequiredMAY BE REQUIRED'.
      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• • Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

Regular

Regular payroll items are withheld post tax - like purchasing service credit (depending on the retirement system) and union dues.  Before setting up SERS/STRS buy back of retirement credit, it is essential that you contact the applicable retirement system for details of the plan. Click here be directed to State Teachers Ohio's website for more information about purchasing STRS service credit.  Click here be directed to School Employees Retirement System of Ohio's website for more information about purchasing SERS service credit.  If the plan is to be withheld post tax, the Regular Payroll Item Configuration Type can be used.  Click here for more information specific to creating a regular payroll item for purchasing service credit.   

Field Definitions

• Type Regular will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field.
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
  • In the Designated Roth field the following options are available:
    • Contributions to 401K 
    • Contributions to 403B 
    • Contributions to 457B
    • None
      *Any deduction defined as a Designated Roth will be included on the employee's W2.

...

• The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'. (This is not yet available)
  • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
  • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

  • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

  • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

  • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employeesfor all employees. Check if 'Required'. 

  • Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'RequiredMAY BE REQUIRED'.
  • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

Payee Information

• A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• Type Savings Bond will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)

  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'. (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available) Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

•  The type SERS or STRS will be entered in the Type field. 
  • Enter the Payroll Item Configuration number in the Code field. (400 for SERS, 450 for STRS)
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)

  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and Medicare (the board matches the 1.45% paid by the employee).
      • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
      • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members but could affect anyone being paid from an object code outside the 110-169 range. See the
        Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.(This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
      • Job Level (Not being used at this time)
      • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)- Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

•  The type SERS Annuity or STRS Annuity will be entered in the Type field. 
  • Enter the Payroll Item Configuration number in the Code field. (590 for SERS, 591 for STRS)
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a), STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non wages
    • Section 125, treated as wages
    • Other

  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and Medicare (the board matches the 1.45% paid by the employee).
      • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
      • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members but could affect anyone being paid from an object code outside the 110-169 range. See the
        Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
      • Job Level (Not being used at this time)
      • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'.

        Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)

        '. 

      • Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

Tax deferred payroll deductions of SERS or STRS buy back credit are available through the USPS-R Software. Before setting up SERS/STRS buy back of retirement credit, it is essential that you contact the applicable retirement system for details of the plan.retirement system for details of the plan. Click here be directed to State Teachers Ohio's website for more information about purchasing STRS service credit.  Click here be directed to School Employees Retirement System of Ohio's website for more information about purchasing SERS service credit.  If the plan is to be withheld pre tax, the SERS Buyback Annuity or STRS Buyback Annuity Payroll Item Configuration Type can be used.  Click here for more information specific to creating an annuitized payroll item for purchasing service credit.     

The following procedures pertain only to setting up the buyback deductions in the software.

...

• Type SERS Buyback Annuity or STRS Buyback Annuity will be entered in the Type field.
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment Cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)
  • Annuity type This question will be asked for all annuity Payroll Item records that you enter. It is critical that this field is coded correctly since it is used when processing W2's. Failure to enter the appropriate code will cause the annuities to be coded as 403(b). This deduction type is generally considered a Section 125, treated as non-wages. If a different annuity type is entered, a warning will be issued. Contact the annuity company to get an official ruling on this question if you are not sure about the annuity type.
    • 401(a), STRS and SERS
    • 401(k)
    • 403(b)
    • 408(k)(6)
    • 457
    • 501(c)(18)(d)
    • Section 125, treated as non-wages
    • Section 125, treated as wages
    • Other

  • Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available)- Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• The type Social Security Tax will be entered in the Type field. 
  • Enter the Payroll Item Configuration number in the Code field. 
  • Enter the Payroll Item Configuration name in the Name field.
  • The Abbreviation is how the Payroll Item will appear on employees' check stubs.
  • What W2 Abbreviation should be given to this Payroll Item to be printed on the employee's W-2's? The first eight characters entered will be printed on the employee's W-2.
  • Payroll Items can be paid through Processing/Process Outstanding Payables according to what Payment cycle is entered. Payment cycle choices are as follows:
    • None
    • Every Payroll
    • Monthly
    • Quarterly
    • Annually
    • 1 thru 9 - User Defined Cycles
  • The Archived option can be checked to hide old Payroll Items Configurations on the grid. (If marked as Archived, this Payroll Item will not be pulled into Payroll)

  • Object Codes

    • Certified Object If the board contributes money towards a deduction, the payroll system has a program called BRDDIS, board distribution, which is a worksheet to provide you with the totals for the purchase order you need to create for the board amounts. Keep
      in mind that board shares are still paid through USAS, checks are not automatically created in USPS for board shares. Therefore, this BRDDIS program needs to know what object code should be charged for the certified employees for this particular deduction. 
      The way this object code is used is by taking the USAS account from which this employee is being paid. It substitutes the board object code you provide here in place of the employee's object code when the BRDDIS worksheet is created. If the employee is paid from an object code between 100 and 139 (inclusive), the certified object code will be used to post the board share. 
      The object codes provided in this program must begin with the number 2xx since board share object codes fall in the 200 series. 
      Typical examples of deductions which will use these object codes are retirement (the board contributes 14%), and Medicare (the board matches the 1.45% paid by the employee).
      • Classified Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from an object code between 140 and 169 (inclusive), the classified object code will be used to create a worksheet for the board share amounts. See the Certified Object for more information.
      • Other Object What object code should be charged for any matching contributions made by the board for this deduction? If the employee is paid from the object code of 17x or 19x, the other object code will be used to create the worksheet for the board share. This normally is used for student workers and board members but could affect anyone being paid from an object code outside the 110-169 range. See the
        Certified Object for more information.

    Options

    • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
      • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
      • Job Level (Not being used at this time) 
      • The Print Employer Amount field is used to indicate whether the amount contributed by the board should be printed on the employee pay stubs and Pay Report.

      • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

      • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

      • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employeesfor all employees. Check if 'Required'. 

      • Show On Create Wizard - Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'RequiredMAY BE REQUIRED'.
      • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available).

    Payee Information

    • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.

...

• • The Suppress SSN/ID field allows you to choose if you want to suppress or print the SSN or Employee ID.  Check if wanting to 'Suppress SSN ID'.  (This is not yet available)
    • Employer Health Coverage - Include employee and employer amounts in Box 12, Code DD? Check if 'Yes'.
    • Tax Adoption Assistance - Check if Other State should tax the employee's Adoption Assistance amount. The amount will be added to the Other State Applicable Gross.
    • Tax Life Insurance Premium - Check if Other State should tax the Life Insurance Premium amount.  The amount will be added to the Other State Applicable Gross.
    • Tax Non-Cash Taxable Benefit (checked automatically) - Uncheck if NOT wanting Other State to tax Non-Cash Taxable Benefit amount. The amount will be added to the Other State Applicable Gross.

    • The Voluntary option is used when selecting Suppress Voluntary Deductions when running payroll. If it is marked and a Suppress Voluntary Deductions payroll is run, it will not be withheld.

    • The 'Add Gross To Payables Reports' is automatically checked.  If checked, the Applicable Gross and Total Gross will print on the Payables Detail Report. Uncheck if not wanting Gross's to print on report.

    • Required Required - Employee Onboarding - field is to indicate which Payroll Item records are or may be required for all employees. Check if 'Required'. 

    • Show On Create Wizard - This has not been created yet. In the future when you create an employee, any payroll item config will show up on the screen so the user will know what payroll items to create. (This is not yet available) Employee Onboarding - field is to indicate which Payroll Item records MAY be required. Check if 'MAY BE REQUIRED'.

• Payee Information

  • A Payee selection is for the name of the company to which the Payroll Item is to be paid.   This is required.
  • State Annuity Options
    • Identify how the other state honors annuities by checking the various State Honor Annuities fields. The other state tax agency should be contacted when determining what type of annuities, the state honors.
      
      
    • 

Edit Payroll Item Configuration

Only fields that are allowed to be edited will be displayed.

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