The Reporting Entity Count Summary Report Options generates a report that displays Retirement days (service days), ODJFS weeks, and/or EMIS attendance and absence days (rounded to 1 decimal point to match what is sent to the data collector)with the Percentage of Attendance for employees by selected time periods. This report has several sort and selection options that provide you with the flexibility to generate the report for a wide range of employees or a specific group or individual. 

The report uses payroll history to determine counts of days and weeks and Calendar Start and Stop Dates.report is an employee level report.  If any of the report parameters entered matches any pay history or any Attendance entries, the employee will be included. 

The Reporting Entity Count Summary Report can be a helpful tool in determining and verifying reporting requirements for the Retirement, ODJFS, and EMIS data submission.

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Example of a Reporting Entity Summary Report with EMIS Days selected.csv

How the report is calculated?

How SERS and STRS days are calculated

The SERS per pay report shows Days Paid and to get this, we get the pay history for the payroll selected by the user in the report options and for each SERS positions we find the days on the calendar and also attendances/absences that fall within the pay group date range used on the payroll.  It also looks at the calendar start / stop dates for compensation to gather this info and compares it to the dates of the pay group / payroll.

**NOTE** If a contract has multiple contracts ( Example, legacy and a new contract) make sure the Calendar Stop date of the Legacy is before the Beginning date of the payroll the employee is being paid on the New Contract, otherwise, SERS will pick up Work Days on the calendar, Example, employee's new contract starts 09/01/2021 but their Old Legacy Calendar Start date is set to 08/31/2021 and the Job calendar has work days for all of August.  When running payroll for dates of 08/23/2021 - 09/05/2021, the system will pickup up all Work days starting from 8-23-2021 thru 09-05-2021.  So a Calendar Stop date on the Old Legacy needs to be 08/22/2021 so no Work days will be picked up from 08/23/2021 thru 08/31/2021.