...
The Check Register program is designed to automatically reconcile a district's payroll and deduction company checks. The program can also Re-issue, Print, and Resequence checks. Can Reconciliation of single checks or ranges of checks. A reverse reconciling option (Unreconcile) is also available for checks that are reconciled in error and must be reversed. The program also consists of two options, The Auto-Reconcile and Payment Reconcile Extract. The Auto-Reconcile option, reconciles the checks on the file returned by the bank or created from sources outside the payroll system (such as EXCEL, ACCESS, LOTUS). The import file must be saved in either a sequential, comma separated value, (CSV) or a TAB delimited format. The Payment Reconcile Extracts outstanding check information and copies it to a file in a format that can be used by the district's bank.
...
Re-issue
When using the Re-issue option, the system will Void the old check at this timeoriginal check and allow a new payment to be processed. Since the payment is for the same dollar amount it should not cause any issues with crossing calendar and/or fiscal years. Select the Check to be Re-issued. Click on re-issue.
If a check is reissued in error, the following steps can be taken to unvoid the original check and void the reissued check.
- Go to Payments>Payroll>Payroll Payments and void the Payment Number.
- After the Payment Number has a Void status of true, select this Payment Number again and select Un-viod.
- A pop-up box should appear. Check the checkbox of the number that needs to be unvoided and select Un-void.
(Checks that are reconciled, cannot be Re-issued. Unreconcile first, then Re-issue
)
(Checks that are Voided, cannot be Re-issued)
Select the Bank Account from the drop down box. The next available check will be used for the New Check Number. Enter in a Reissue Date or leave blank for today's date.
...
...
Print Checks
Select the check(s) to be printed and click on Print Checks (Checks 
that are Reconciled, must be Unreconciled to be reprinted)
Select the options for printing.
Output Format: XML (Export) The 'XML' option of 'Output Format' is used when printing with outside printing software which will use the Bank Account information entered under Core<Bank Accounts
PDF (Print)
...
Form: Only is an option for PDF format
Memo: Add a message to print on the check.
Once all selections have been made, click on 
or to cancel select 
.
Example of a Payroll Check.XML
...
Example of a Payroll Check.PDF
...
Resequence
Select the checks to be Resequenced
Checks can be selected or just click on 
and enter in desired checks to be resequence.
Enter in the date requested
...
Once all data has been entered, select 
, 
or 
to Exit.
Check Reconcile/Unreconcile/Auto-
...
Reconcile
...
The Check Reconcile program handles reconciliation of single checks or ranges of checks. An Unreconciling Un-reconciling option is also available for checks that are reconciled in error and must be reversed.
The 'Auto-Reconcile' option is designed to automatically reconcile a district's payroll and deduction company checks. The 'Payment Reconcile Extract' option extracts outstanding checks information and copies it to a file in a format that can be used by the district's bank.
Note: Electronic transfer checks are automatically set to reconciled status when created. An error will occur if these check types are entered in either the reconcile or reverse reconcile modes of the program.
Reconcile
Select Check to Reconcile
Enter In Reconcile Date:
...
...
Unreconcile
Select Check to Unreconcile
And click on 
...
Auto-Reconcile
The district must first create an initialization file in Utilities/Automatic Payment Reconciliation option, that will define all the data that is to be extracted and placed on the sequential file to be sent to the bank. This initialization file will also define all data that is returned from the bank to be reconciled by the district.
...
(the Field Name titles are not necessary for exporting or importing. File will indicate 'Failed Checks', 'Check Null' unable to determine check number from record', on the Summary report created):
Enter in requested data:
Auto-Reconciliation Summary
...
To Download Summary, click on 
to save report or 
to not download and exit.
Payment Reconcile Extract
Extract Reconciliation File setup
Specific Date - Date needs to be before the Transaction Date of the check in order for it to be included in the Extract File
Bank Account - This will need to be setup under the Core/Bank Accounts option first.
File Format - The Extract file needs to be created under the Utilities/Automatic Payment Reconciliation Configuration option. (The Import and Extract file can be the same file format).
Payment Transaction Type -
- All
- Payroll Check
- Deduction Check
- Group Deduction
Example of a Payment Reconcile Extract File
Payment Reconciliatin Extraction Report
...
Report Creation
To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report
