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Users with Leave Management access maintain absence thresholds, escalated approvals, sub categoriesblackout dates, view district leave balances/details, escalate approvals, revert leave requests, export leave requests, view staff leave expense reports and export leave historymaintain sub categories.
Role: Users with Leave Manager, District Manager or Admin roles.
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Blackout Dates consist of a period of time or specific date where leave requests or timesheets are typically restricted (i.e. holidays, etc). Refer to district policy and/or USPS Job Calendars on what leave types and dates in conjunction with employees/positions or pay groups and departments are considered blackout periods on the district calendar.Roles: Users with Admin and District Manager roles.
Create a Blackout Date
From Blackout Dates,
Click ‘Create’
Provide a label for the blackout period.
Check the escalate flag notify managers if you want the leave request to bypass the normal workflow and go directly to the Leave Manager/Timesheet Manager for approvalto send an email to Leave Managers if any leave is requested during the blackout date range.
Check ‘Enabled’ to activate the blackout date.
Check ‘Entire Day’ if it applies to the entire day or leave unchecked to select a start/ending time (i.e. 2 hour delay)Check if it ‘Applies to Leave Request’ and/or ‘Applies to Timesheet’
Select start and end dates and start/ending times (if ‘entire day’ is unchecked) for your blackout period.
If specific leave types should be included in the blackout date, select all that apply.
If specific timesheet activity types should be included in the blackout date, select all that apply.
You can filter by employee and their position. (or leave blank to include all positions for an employee).
If specific employees aren’t selected, you can filter by Pay Group and/or Department Codes.
Click ‘Create’ to save your Blackout date or ‘Cancel' to exit without saving changes.
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If the district wants to restrict leave requests during blackout dates, in System>Configuration>Leave Type Configuration, the ‘Disallow Blackout Date’ box can be checked for specific leave types. This will prevent an employee from creating a leave request for the specified leave type during a blackout period.When creating a timesheet, if a blackout date overlaps one of the period line items that are auto generated, that line item will not be added and a notification will display. If a line item is manually added on a blacked out date, an error dialog should appear, and it should not be possible to save the edited timesheet.
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Blackout Dates Grid Options
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Allows users the ability to export leave requests with a status of ‘approved’ in order to post leave information into USPS. Once exported, the leave request status will be updated to ‘exported’ and the leave request will no longer appear in the Export Leave Request grid. When viewing your leave requests via My Leave Requests (or Supervised or District Leave) options, you will be able to see ‘exported’ leave requests that you have created or have been approved.Available
Fully approved leave requests are displayed in the grid (example below)listed on the grid will be automatically included in the export unless you filter them by entering a start and/or ending date, or any of the other filtered options in the top half of the Export Leave screen. The bottom half contains the grid of fully approved leave requests waiting to be exported. You can sort by ascending/descending order so you can view oldest to newest.
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User may filter approved leave requests by:
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Once your grid includes the desired leave you would like to export, click on ‘Export Leave Requests’. You will be provided with two export methods (you can only choose one export method):
CSV File: All filtered leave appearing in the grid will be saved into a CSV file called ‘leave-request-export.csv’. The file can then be imported into USPS manually via the USPS Utilities> Attendance/Absence Import.
Direct to USPS: All filtered leave appearing in the grid will be automatically posted to USPS. A resulting ‘leave-request-export-errors.csv’ will be generated listing the number of records that were posted successfully as well as any possible errors that prevented certain leave entries from posting to USPS.
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Leave Expense Report
Allows user to view all district leave requests that contain leave expense information. This is a view only grid.
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