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The steps provided below are for employees who need to create a timesheet manually:
NOTE: A period and shift must be created for the employee’s position(s) prior to the employee creating their timesheet.
Under My Timesheets, click ‘Create’
Select the timesheet period and position you are creating your timesheet for and click ‘Create Timesheet’. NOTE: If a timesheet already exists for the employee, an alert notification will display on the screen and the employee will be redirected to their existing timesheet.
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If the employee has an approved leave request inclusive of the timesheet period, the leave request line item is added to the employee's timesheet automatically after clicking Create.
Leave request items are not editable in the timesheet. After creating your timesheet, it will automatically adjust the times on the REG line item (or removes entirely if the entire time is taken up by the leave request line item) to accommodate the leave request items. Depending on what leave types are configured for the district, the leave request items may include Calamity, Comp Time, Dock, Holiday, Jury Duty, Military, Other, Personal, Professional, Sick, Unknown, Vacation
Click 'Create’ to add your timesheet to your timesheet grid. Your timesheet is currently at a status of Initiated. The employee can view review the timesheet after creation to confirm any leave request(s) inclusive of the timesheet period are included. Leave request items are not editable in the timesheet. It will automatically adjust the times on the REG line item (or removes it entirely if the entire time is taken up by the leave request line item.)
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The creationg creation of the timesheet does not submit the timesheet to the workflow process. You must submit the timesheet for approval. See below. |
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Specific Period: Select a specific timesheet period. You may only select one period to export.
Specific Employees: Select one or more specific employee(s) approved timesheets to be included in the export.
Selecting Only show timesheets with exception and/or overtime hours will filter the grid to only display timesheets on the grid that include timesheet activity marked as overtime or exception hours.
When exporting, the ‘only export exceptions’ flag will be selected by default due to the ‘only show timesheets with exceptions and/or overtime hours’ being selected.
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Post Attendance: Creates an attendance spreadsheet (CSV format) of the timesheet data included in the filtered grid. The default filename is called timesheet-export.csv The file can then be imported into USPS manually via the USPS Utilities> Attendance/Absence Import. Please refer to the USPS Attendance/Absence Import specs for more information on the format of the CSV file.
Only export exceptions: Includes timesheet items marked with an activity of ‘EXC’ (exception) only from their normal timesheet period. These items will be saved into a CSV file which can then be imported into USPS manually via the USPS Utilities>Attendance/Absence Import.
Mark all timesheets as exported: If checked, all included timesheets on the grid will be marked as exported. Leave Unchecked to only mark exported line items.
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For example, to review all existing timesheets for the 11/1/24-11/15/24 pay period, select the pay period and click ‘Generate Overview Report’. The resulting CSV file includes all timesheet data (regardless of status) inclusive of that period.
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More Information on Timesheets
The timesheet-export.csv file is formatted to be imported via USPS Attendance/Absence Import. Please refer to the import specs for further details. NOTE: Column Q on the CSV file is mapped to the following Pay Types in USPS: REG = REG; OV = OT; EXC = MIS