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Automatic Period Generator: Once finished setting up the automatic period generator settings, select ‘true’ to start running the ‘generatePeriodsjob’ batch job. For more details on the scheduled job, please refer to System>Batch Job.
Once the Automatic Generation Running is set to true, you will receive the following pop-up notification indicating the automatic period generator is running starting with the time periods defined in your batch job. You may click ‘Click here to navigate’ and it will take you to the current batch jobs under System<Batch Job to view the results of your scheduled job; or you may ‘close’ this window.
Once all timesheet periods inclusive of the Automatic Period Generator are closed, this setting will automatically change to ‘false’ indicating the job will no longer create automated timesheet periods (or automatic timesheets if positions are included in the generator).
Closing Time: Select the time - Hour/Minute/Period (AM/PM) - when a period should be automatically closed.
Start Date: Select a date you want to start generating automatic periods. For example, you may want the start date to coincide with the start date of a payroll period.
Available Future Periods: Select the number of future periods to be created when the automatic period generator is enabled.
Example: if your start date is 11/01/2024, semi-monthly and you enter 1 future period, once the generator is enabled, it will create 2 timesheet periods on the periods grid… the current period (11/1-11/15) and the future period (11/15-11/30). Please refer to Automatic Period Generator Example for more details.
Timesheet Reminders: Sends an email reminding timesheet employees as to when the timesheet period will close.
Duration: Select the duration. This usually coincides with the USPS Pay Plan. You may choose from Biweekly, Semi-monthly and Monthly. Your period ending date options will change based on the Duration chosen:
Weekly: Required to entering a ‘Period Ending Day’
Bi-Weekly: Required to entering a ‘Period Ending Day’
Semi-Monthly: Required to enter a First Period Ending Date and a Second Period Ending Date
Monthly: Required to enter a ‘First Period Ending Date’
Close on non-business day: Option to move the closing date if it happens to fall on a non-business day to a business day. For example, if the closing date were to fall on a Sunday, use this option to move the closing date to the next business day. This option is currently not working ESS-860
Months to Skip: option to disallow timesheets to be created for a specified month(s)
Period Closing Day: You have the option of using the pre-defined setting under System>Configuration>Timesheet Period Close Configuration for the closing day or select a desired day to close the period.
Positions: If position(s) are added, it automatically creates timesheets for the specified employee’s positions when the related period is auto generated. If left blank, it will not auto create timesheets. Instead, the user will manually create their timesheets via Timesheets>My Timesheets.
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Listed below is the Automatic Period Generator setup. The start date is 11/01/2024, semi-monthly with 1 future period, using automated closing of the period 3 days after period ends, and a selected position entered. NOTE: If position(s) are not added in the Automatic Period Generator setup, employees must manually create their timesheets via ‘My Timesheets’.
Once the generator is enabled and running:
it will automatically create 2 timesheet periods which are displayed under the Periods grid… the current period (11/1-11/15) and the future period (11/15-11/30). Both will be open by default.
since a position was included in the setup, it will automatically create timesheets for both periods for employee ID ANON492 (Susan Dean) for her cook position. Her timesheets will be displayed under the Timesheets grid.
once the 1st period (11/1-11/15) automatically closes on 11/18 at 11:59 PM, the next period (12/1-12/15) will automatically generate and display under the Period grid. Susan’s timesheet for the 12/1-12/15 period will be automatically created as well.
once the 2nd period (11/15-11/30) automatically closes (on 12/3 at 11:59 PM), the next period (12/16-12/31) will automatically generate and display under the Period grid. Susan’s timesheet for the 12/16-12/31 period will be automatically created as well.
The automatic period generator will continue this cycle of automatically generating periods (and timesheets if positions are included in the setup) as long as the generator is enabled and the prior period is closed automatically. WARNING: Closing an auto generated period manually via the Period grid will NOT automatically create the next period.
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View an existing period
Edit an existing period. NOTE: The timesheet period must be opened in order to edit it. 
Delete an existing period. NOTE: You can only delete open timesheet periods.
Close an open period. WARNING: Closing an auto generated period via the ‘close’ icon (or ‘close period’ button when viewing a period) will NOT automatically create the next period. When closing a period, a confirmation box will appear with a count of the timesheets inclusive of the period, their various approval statuses as well as a total of the timesheets for that period.
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