| Panel | |
|---|---|
|
...
The Electronic Transfers option are a list of Electronic Transfers. In this option, ET can be Reconciled or Unreconciled.
Highlighter View
To get more detail view of the payment number, click anywhere in the row:
Click on 
to show detail of the Payables Paid:
...
Payee Payments
Under the Payee Payments option option, the payments can be Voided and , Un-voided .
...
and to create a Payee Payment Report
Void
To Void a payment, select the Payment Number and click on 
**NOTE**Voiding a Payee Payment, will but this amount back on the 'Process Outstanding Payables grid.
**NOTE**If imported payments are voided, the outstanding payables will not be updated. The district will need to post Process Outstanding Payables>Payables Adjustments for any payroll items affected by the void.
(Checks that are reconciled cannot be Voided)
Enter in the Void Date
...
Voiding and Reissuing Payable's Check if wrong Payee was used
- Change the Payee under Payroll Item Configuration
- Void the check. This will put it back on the Outstanding Payable's grid
- Select the Payroll Item to be paid
Voiding and Reissuing same payee Payable's if multiple checks were created
- Change the Payee for all Payroll Item Configurations to be the same Payee and Address
- Void the checks. This will put them back on the Outstanding Payable's grid
- Select the Payroll item's to be paid and select the type as 'Per Payee' to create one check
Voiding and Reissuing Payable's Check as an Electronic Transfer
- Change the Payee to Electronic Transfer
- Void the Payee Check. This will put them back on the Outstanding Payable's grid
- Select the Payroll Item to be paid
Un-void
To Un-void a payment, select the Payment Number and click on 
Un-Voiding a Voided Reissue Check
Payee Payment Report
Select the checks to be included in the Payee Payment Report
Click on 
to create the report or click on Done to exit without creating the report
Example of a Payables Payment Report
Payee Payment Checks
Have the options to Void & Re-issue and , Print Checks and to Resequence checks. (Issued Date can be added by going to the More option)
Issued Date = date entered when running Outstanding Payables. (the default date will be the current (today's) date but can be changed)
Transaction Date = date entered Date = current (today's) date when running Outstanding Payables
...
Re-issue
To ReVoid & Re-issue a check, select the Check or payment Number
Select a Bank Account from the drop down box. Enter in the Reissue Date or leave blank for today's date. A New Check Number can be entered or left blank for the system to automatically use the next available check number. The Old Check will be Voided at this time.
...
Print Checks
To Print a Check, select the Check or Payment Number.
...
Output Format: XML (Export) The 'XML' option of 'Output Format' is used when printing with outside printing software which will use the Bank Account information entered under Core<Bank Accounts.
PDF (Print)
...
Example Payee Payment Check.XML
Example Payee Payment Check .PDF
The information on the right of the check is the check stub. This is the default form setup. If the user wants a different setup, they can create their own format.
Resequence
Enter in Original Start Number of bad checks. This is a required field.
...
Posting with 'Void Old Checks' option:
Payee Electronic Transfers
...
This program handles Reconciliation of single Electronic Transfers or ranges of Electronic Transfers. An Unreconciling option is also available for Electronic Transfers that are reconciled in error and must be reversed. (Issued Date can be added by going to the More option)
Reconcile
Select Payment Number to Reconcile
...
Enter in Reconcile Date:
Click on Reconcile
Unreconcile
Select Payment Number to Unreconcile
...
To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report
