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This page will provide you with step by step instructions for generating the Legacy Cash Reports, regardless of any prior experience with the Web-GAAP application.
NOTE - If you have contracted with an accounting firm that uses Web-GAAP for your GAAP conversion and you want access to the Legacy Cash Reports, you will simply need to request a user account and access to your school’s data (if you do not already have access). Then, log in, select your district and appropriate year and view the Legacy Cash Reports. Your accounting firm’s staff will typically upload your cash data and map the funds as part of the conversion.
Contents
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Step 1
If you already have a Web-GAAP account and are familiar with logging in, please skip to step 2.
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When logging in to the Web-GAAP application for the first time, you are immediately prompted to update your profile. At this point you can also change the password you were issued by clicking on Change Password.
Make any necessary changes and click Save.
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At this point you will be taken to the main menu where you will need to select the Select a Different Entity or Year link. Brand new accounts/users to the system will see the following:
Click the Select button.
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The Open New Fiscal Year option is available from the Setup menu. This will need to be done before uploading the new cash data.
Enter the fiscal year and click on Add New Fiscal Year.
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Once you have logged in and selected/added the appropriate fiscal year, you will click on Setup to view the setup menu options. Click on Upload Cash Data.
Next you will need to upload the GAAPEXP.TXT file you generated via the USAS system, USAEXP/GAAPEXP program.
See Import USAS Cash Activity for details on how to upload the GAAPEXP.TXT file into the Web-GAAP system.
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After you have established the fund mapping, you'll need to verify that the Fynd-SCCs have a fund type specified. If there is not a fund type specified, the reports will not include all of the expected accounts. To verify fund types, navigate to the Setup menu and select Maintain Fund Codes. You can generate a report a look for Fund-SCC's that have no fund type specified. Next, run the Trial Balance Calculation to properly generate the Legacy Cash Reports. Please review the Trial Balance Calculation section via the Report menu option for a detailed explanation of this step.
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Now that you are logged in, the cash data has been uploaded and the fund mapping is complete, you are ready to run the Legacy Cash Reports.
Please see the Old 4502 Web-GAAP Alternatives for a listing of how the Legacy Cash Reports relate to the old 4502 reports.
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