If the Paying and Educating LEA's are in disagreement over a student, and are unable to resolve the issue working with each other, the student tuition record may be escalated to ODE DEW for their review. The ability to escalate a student will become available once there has been an open review in place for the student for at least seven days. At that time, an escalation icon 
will appear in the Review display area, on the left side, next to the add comment icon. Regardless of which entity initiated the review, both parties, Paying and Educating, may escalate any review that has been open for at least seven days.
Clicking the escalate icon will bring up a new page where the user will indicate through a flag why they are escalating the student along with a descriptive reason. A descriptive reason must be entered into the text area in order for the escalation to be accepted.
The ODE DEW Area Coordinator assigned to the districts involved will receive notification on their Landing Page a tuition record has been escalated for review.
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Do not enter any student identifying information such as student/parent name, address, social security number into the text area as ODE DEW is not permitted to have this information. |
Once the escalation has been saved, it will appear in the Review display area with the 'Reason for Escalation' text being displayed in the Comments column of the reviews. The escalation flag will be displayed in red in the 'Review Flags' column.
Escalation of Records older than 30 days
LEA's will have the ability to escalate records which have aged out or are locked from further review due to their age. An example of a record that is locked from further review due to age is a record which was approved by the Paying LEA and is older than 30 days. Once a tuition record has exceeded 30 days, either the Paying or Educating LEA may escalate the record onto ODEDEW. The same escalation form described above will be used for the escalation of these over age records. The ability to escalate these over age records will be available provided the reporting window is still open for reviews. The ODE DEW Area Coordinator assigned to the districts involved will receive notification on their Landing Page a tuition record has been escalated for review.
Records which have an open review with an error flag that affects funding are not included in this option. The aging process on these records is stopped once the review is placed with the funding related flag.
Closing/Canceling an Escalation
Resident/Paying Initiated Review
If the Escalation is from a Resident/Paying initiated review, the Paying LEA will have the ability to close the escalation by either adding a new review ('Add Review') or selecting 'Approved to Pay'.
If adding a new review, the escalation is closed and replaced by the new review. The new review will become available for escalation again once it has been in place for seven (7) days or more.
If the tuition payment is approved, the escalation is closed with no remaining flags and approved for payment.
Educating/Receiving Initiated Review
If the escalation is from an Educating/Receiving Initiated review, the Educating LEA will have the ability to close the escalation by either adding a new review ('Add Review') or selecting 'Clear Flags'.
If adding a new review, the escalation is closed and replaced by the new review. The new review will become available for escalation again once it has been in place for seven (7) days or more.
If the flags are cleared, the escalation is closed with no remaining flags from the Educating/Receiving side.
Escalated Records Older than 30 days
LEA's will not be able to cancel the escalation of a record which is older than 30 days. This includes those records with an ODE DEW Aged Out and Reviewed review status and are older than 30 days.