...

...

...

...

...

...

...

...

...

...

...

...

...

...

The New Pay Distribution grid will show more information on the main grid. This will determine how an employee should be paid, either by Direct Deposit, Check or Both.

...

The Pay Distributions Grid allows the user to search for existing Payroll Distributions. You can either enter in the Number or a few characters in any of the grid headings and all occurrences of that search will show up and then you can choose the item(s) you are wanting to view or edit.  Example - First Name  is one of my grid options. If I type in %San (% is use as a wildcard) in the First name field, all occurrences of anyone with  San in the first name will appear. You can then click on the  next to the Pay Distribution record you are searching for to view the data relating to this Payroll Distribution record or click on the  to edit the record or  to delete the record.

• No email direct deposit notification will be sent when the Prenotification of Demand Credit Authorization Direct Deposit Type is selected - even if the Employee>Email Direct Deposit checkbox is marked.
• The system is setup to not process an employee as a prenote until the employee truly is paid.  Once they are paid, they will appear on the ACH tape file as a prenote and will receive a physical check. 
• When the Image Addedflag is checked and the ACH submission file created, the Direct Deposit Type will be changed from a Prenotification of Demand Credit Authorization to an Automated Deposit (Demand Credit Records) Direct Deposit Type.  

Audit Report option after creating/editing a Pay Distributions

...

from the Pay Distributions record.

Note
User must be in VIEW mode in order to see the Audit Report button. On the Pay Distributions record–Click on the Image Modified button.

Click on the  button.

Enter a Start Date and Stop Date and click on button.

...

An Account Number field contains the account number to which the amount deducted on this record should be posted. Allows both Alpha and numeric. This field is mandatory.

There are 4four Direct Deposit Type's available for direct deposit.  This field is mandatory.

• • Automated Deposit (Demand Credit Records) Checking Account:  A non pre-note checking account.  NACHA defines this as a Transaction Code of 22.

• • Prenotification of Demand Credit Authorization:  A pre- Checking Account - **Note** note checking account.  NACHA defines this as a Transaction Code of 23.
    • No email direct deposit notification will be sent when the Prenotification of Demand Credit Authorization Direct Deposit Type is selected - even if the Employee>Email Direct Deposit checkbox is marked.
    • The system is setup to not process an employee as a prenote until the employee truly is paid.  Once they are paid, they will appear on the ACH tape file as a prenote and will receive a physical check. 
    • When the Image Modified
    Flag
    • flag is checked
    during
    • and the ACH
    run, that prenote will then be set to live.  No Email Direct Deposit notification will be sent for the Pre-note if 'Email Direct Deposit' is Checked in the Employee screen.
    • submission file created, the Direct Deposit Type will be changed from a Prenotification of Demand Credit Authorization to an Automated Deposit (Demand Credit Records) Direct Deposit Type.  
  • Automated Deposit (Savings Account Credit Records):  A non pre-note savings account.  NACHA defines this as a Transaction Code of 32.

• • Prenotification of Savings Credit Authorization:  A pre- **Note** note savings account.  NACHA defines this as a Transaction Code of 33.
    • No email direct deposit notification will be sent when the Prenotification of Savings Credit Authorization Direct Deposit Type is selected - even if the Employee>Email Direct Deposit checkbox is marked.
    • The system is setup to not process an employee as a prenote until the employee truly is paid.  Once they are paid, they will appear on the ACH tape file as a prenote and will receive a physical check. 
    • When
    the 
    • the Image Modified
    Flag
    • flag is checked
    during
    • and the ACH
    run, that prenote will then be set to live. 
    • submission file created, the Direct Deposit Type will be changed from a Prenotification of Savings Credit Authorization to an Automated Deposit (Savings Account Credit Records) Direct Deposit Type.  

Each financial institution has its own identification (routing) number. This identification number can be selected from the drop down box or the user can enter partial or all of the bank name in the ACH Destination Routing Number.  These routing numbers need to be entered first in the CORE/ACH Destination option. This field is mandatory.

The districts now have the option to have multiple banks to choose from under the ACH Source.  The banks need to be setup first in the CORE/ACH Source

Standard CF

• Money 1 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
• Money 2 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires
• Code 1 is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
• Code 2  is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
• Text is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.
• Date is utilized to store unique information for the district which is not tracked elsewhere. This may contain any value the user desires.

...

Click on in the right hand corner to close the screen,.

Edit Pay Distribution

 Pay Distributions that have been previously posted to the system may be modified.

...

Select more options to show on grid or to remove from grid:

Errors and Warnings

Error - DateRange.dates.valid: DateRange not valid for a startDate that is after the stopDate. (Valuse: 'false')

Severe - Start date is after stop date!

Severe - Percent Distributions must total 100%

Severe - Direct Deposit Distributions must have an Account Number

Severe - Code failed validation

Severe - Multiple Pay Distributions with code XXX. code must be unique

Severe - Type failed validation: Code failed validation