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Leave Calendars allows users to view leave requests in a calendar view format. You will be able to view your existing leave requests and other staff’s leave requests depending on the role(s) that have been assigned to your user account. ESS leave requests grids will display leave requests regardless of the requests associated position’s status (active, inactive, etc). However, leave calendars abide by what is checked in the System>Configuration>Job Status Configuration. For example, if ‘show active’ is the only status checked, then only leave requests associated with an active position status will display on the leave calendars.
The various leave requests workflow status is denoted by a specific color:
Leave requests shaded blue signify they are initiated or in progress (aka outstanding)
Leave requests shaded green signify they are (fully) approved
Leave requests shaded red signify they are rejected or cancelled
Leave requests shaded soft black signify they are exported
Dates on the calendar shaded black signify district blackout dates
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My Leave Calendar
Role: For users with User role
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Canceled leave requests are only displayed on the ‘my leave’ calendar. They will not be displayed on the Supervisor or District Leave Calendars.
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Create New Leave Request: Allows user to create a new leave request directly from their calendar.
Filters: Allows user to filter their calendar for leave requests for one (or more) of their positions or leave request types.
Print Calendar: Each calendar view contains a Print Calendar option. Please refer to the ‘Calendar View Print options’ under More Information for further details.
allows user to click forward and backwards depending on the calendar view selected. The date picker allow user to select a specific day. 
will display the current date.
allows user to pick from several calendar view formats. Default view is ‘Monthly Calendar’ but user has option to select a different view format (i.e. weekly, daily, etc).
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Role: For users with District Manager or Admin role (NOTE: Please refer to ‘Roles Related to Calendars’ in the More Information section regarding the availability of the District Leave Calendar for users with a ‘Leave Calendar By…’ role.)
Allows users District Manager or Admin role the ability to view all initiated, approved, and exported leave requests for all district staff. Leave requests are displayed alphabetically by last name, firstnamefirst name, middle initial. When clicking on a leave entry, it will display the full leave request details.
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Allows supervisors the ability to view all initiated, approved and exported leave requests for their staff. Leave requests are displayed alphabetically by last name, firstnamefirst name, middle initial. When clicking on a leave entry, it will display the full leave request details. NOTE: Supervisors will also be able to see their own leave requests under the supervisor calendar.
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Print Calendar: Each calendar view contains a Print Calendar option. Please refer to the ‘Calendar View Print options’ under More Information for further details.
- allows user to click forward and backwards depending based on the calendar view selected. The date picker allow allows a user to select a specific day.
- will display the current date.
- allows user to pick from several calendar view formats. Default view is ‘Monthly Calendar’ but user has option to select a different view format (i.e. weekly, daily, etc).
only available when either the Monthly Calendar or Weekly Calendar view is selectedfor Supervisor Leave Calendar and District Leave Calendar menu options. Click on ‘custom start’ to select a beginning date and ‘custom stop’ to select an ending date (NOTE: both start and stop dates are required). Next, click on ‘submit custom dates’ to update your view to include the dates within your range. To remove your filters, click ‘Clear Custom Dates’. NOTE: You may use ‘Print Calendar’ to generate a CSV or PDF version of your custom date range.
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The data is being pulled directly from the calendars so the exports will contain any entries for the given time span as well as any filters that are applied to the calendar.
Based on the Calendar View selected, your options will be as follows:
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CSV Calendar Entry Export: creates a CSV with columns for the title, start date/time, and end date/time
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Print Monthly Calendar to PDF (or Print Weekly Calendar to PDF): creates a monthly calendar in PDF format that mimics of the monthly grid calendar . NOTE: If the Weekly Calendar view is selected, the export method will be updated to ‘Print Weekly Calendar to PDF’.
If Printer Friendly (Black and White? is checked, it will produce a black and white version of the Print Monthly Calendar to PDF. If the weekly calendar view is selected) is an additional option displayed after choosing a PDF option. If unselected, it will produce a black and white version of the Print Weekly Calendar to PDF.
If Black and White? is not checked, it will produce a color version of the Print Monthly Calendar to PDF. If the weekly calendar view is color-coded version of the calendar in PDF. If selected, it will produce a color black and white version of the Print Weekly Calendar to calendar in PDF.
Job Status Configuration
ESS grids will display all leave requests regardless of the requests associated position’s status (active, inactive, etc). However, leave calendars abide by what is checked in the System>Configuration>Job Status Configuration. For example, if ‘show active’ is the only status checked, then only leave requests associated with an active position status will display on the leave calendars.
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The following calendar-related roles will allow users to view leave requests via Leave Calendars>District Leave Calendar option. NOTE: The examples displayed below include the specified role only (i.e. Leave Calendar by Building). If you have multiple roles or a higher-level role (i.e. District Manager, Admin), you may see additional filter options in the filter window. [ESS-952 (2024.16.0) will allow district filters to be remembered].
Leave Calendar by Building
Role: Leave Calendar by Building
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For example, if I have two position records, depending on the job status configured for the district (i.e. active and inactive), I can only filter on building codes related to my positions.
Once the desired building code(s) have been applied, it will display all staff leave requests on the calendar for employees who whose leave requests related position have the same building codes.
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Leave Calendar by Department Code
Role: Leave Calendar by Department Code
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Leave Calendar by District Building
Role: Leave Calendar by District Building
By default the calendar will be empty with the exception of blackout dates noted. A
is required to be selected in order to view leave requests on the calendar. With this role, you can filter leave requests to view one or more district building codes and/or leave request types.
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Leave Calendar by Pay Group
Role: Leave Calendar By Pay Group
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Leave Calendar for District Staff
Role: Leave Calendar for District Staff
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