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• Bank Account:  Can use the  to select Bank Account for processing
• Starting Check Number:  Leave blank to automatically increment highest current number
• Transaction Date: Current date is default (If adding a date it must be within the open posting period)
• Choose your Output Format 
  
  • XML (Export)  The 'XML' option of 'Output Format' is used when printing with outside printing software which will use the Bank Account information entered under Core<Bank Accounts.
  •  PDF (Print)
    
    
• Select a Pay Plan:
  • Biweekly
  • Semi-monthly
  • Monthly
    
    
• File Name: A File Name will be automatically entered 'PayrollItemRefund201X-XX-XX.xml' or this can be modified by the user.
  • **NOTE**Depending on your third party printing software, they may not accept this .XML with the wording of 'Refund'.  After completion of creating the file, you can reprint this .XML file by going to Payments/Refunds/Refund Checks and select the employee to create the refund .XML file:
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  • This .XML file can then be used to create the refund check to the employee using the third party software.

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• Payment Option:  Use the  to select ACH source for processing.
• Transaction Date: Current date is default (If adding a date, it must be within the current posting period)
• ACH Source: Choose the ACH Source from the drop down (default source record is HSAACH Source)
• Select Pay Plan:
  • Biweekly
  • Semi-monthly
  • Monthly
• File Name:  A File Name will be automatically entered 'PayrollItemRefund201X/XX/XX.XML' or this can be modified by the users.
• Click on to process the output file for printing.

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Process Refund during regular payroll

Processing  a refund a refund of a deduction during a regular payroll: 

On the Payroll Item screen, you will click the under the Error Adjustment field

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