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- Generate the submission file. There are 2 options available:
- To generate the submission file immediately:
- Click on
to send the Submission file immediately to STRS. **Once clicked on, it will be disabled to avoid double-clicking and sending multiple submissions to SERSSTRS**
- Click on
- To generate the submission file at a later date:
- Click on
and then at a later time you can submit it to STRS. At a later date you would perform the following:- Find the STRS.SEQ file by clicking on
and finding the STRS Report you wish to upload. - Upload the file by clicking on
- Find the STRS.SEQ file by clicking on
- Click on
Submit the file by clicking on
- To generate the submission file immediately:
When a file is submitted to STRS, the STRSYYYMMDDXXXX.SEQ file is copied to the Utilities>File Archive>YYYY-STRS Reporting folder.
Calculating Regular and Retirement Pickup
Please click here for documentation on how Retirement is calculated.
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The Amount Withheld will show on the Employee's 691 Payroll Item *TD Employer Amount $618.06
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Explanation of the STRS Per Pay Report
Member Earnings
The Member Earnings uses the 450 Total is calculated by using the the Payroll Item>450>Total Gross.
Employer Pick
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Up
The Employer Pick Up uses the amount is calculated by the Payroll Item(s) 591/691 Amount 691>Amount withheld.
- If needing to make Adjustments go to Core>Adjustments and use the following Type:
- 591 = Amount Withheld
- 691 = Board's Amount of Payroll Item
How STRS
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Days are calculated
The system first finds all checks for employees which have a pay date in the reporting month. The payroll beginning and ending dates for those checks determine the calendar date range for counting service days. This range very likely will start in the preceding month and end during the reporting month. From this information, blank working calendars are created on the system. Blank working calendars are used internally by the system and cannot be viewed.
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The system then locates any Adjustment transactions (Core>Adjustment with the Type equaling STRS Retirement Days) in Adjustment Journal in the month . In order for the retirement type. Adjustment transactions entered are considered manual adjustments to what the system would calculate. Note that "manual adjustment" transactions are picked up based on the reporting month instead of the date range that the employee was paid for. Any adjustments dated within the month will be applied. The manual adjustment records are a bit different because they are not for specific days. In this case, you are just adjusting the total days for the month. The adjustments (if anyAdjustment days to be included on the STRS Per Pay Report, the Adjustment>Transaction Date must fall within the period beginning and end dates for payroll being reported. Normally this means the payroll Start Date and End Date: however, if the employee was added to the payroll using the additions option and a different Start Date and End Date were used and that would be the range the Adjustment would have to fall within. The Adjustments (if applicable) are added to or subtracted from the total service days from the working calendars. The total of the days from the working Calendars, Attendance and the Adjustment Journals Adjustments is the total service days that will appear on STRS report.For employee's that are paid on a lag, the district can usePer Pay Report.
| Info |
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When initializing a payroll, the 'Add Date Range Selection' |
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option can be |
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utilized to add pay groups to the payroll using different Start Date and End Dates. This ensures retirement days are counted correctly. |
| Note |
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| Type of Day | From | Is it a Service Day? |
|---|---|---|
| Work Day | Job Calendar | Yes |
| Holiday | Job Calendar | Yes |
| Calamity Day | Job Calendar | Yes |
| Make-up Day | Job Calendar | No |
| Attendance | Attendance | Yes |
| Substituting | Attendance | Yes |
| Dock | Attendance | not if it is a full dock day |
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Corrections Needed if an Employee Was Not Marked as a Retired Rehired
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When They Should Have Been
The following adjustments are necessary if an employee was not marked
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Add an adjustment for the full Earnings and amount withheld:
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as a rehired retiree when they returned to the district as a rehired retiree at the start of the fiscal year. After the creating the corrections in the steps below, the employee should be listed on the STRS Advanced reports with one line and the Rehired Retiree column will be set to Y.
- On the 450 Payroll Item, mark the Rehired Retiree checkbox and enter the rehired date in the Rehired Date field.
- The following adjustments will need to be created:
- Core>Adjustments - Payroll Item 450 using the Type of Portion of FTD Gross that was earned as a rehired retiree
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- , enter the Amount equaling 450 Payroll Item>FYTD Total Gross, and check the Fiscal Year To Date checkbox.
- Core>Adjustments - Payroll Item 450 using the Type of Portion of FTD Board Amount that was
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- earned as a rehired retiree
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- , enter the Amount equaling 450 Payroll Item>FYTD Employer Amount, and check the Fiscal Year To Date checkbox.
- Core>Adjustments - Payroll Item 591 using the Type of Portion of FTD Amount that was withheld as a rehired retiree
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and/or
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- , enter the Amount equaling 591 Payroll Item>FYTD Withholding, and check the Fiscal Year To Date checkbox.
- (If applicable) Core>Adjustments - Payroll Item 691 using the Type of Portion of Board Amount that was earned as a rehired retiree
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- , enter the Amount equaling 691 Payroll Item>FYTD Employer Amount, and check the Fiscal Year To Date checkbox.
After the adjustments have been created, verify the following:
- The 450 Payroll Item>FYTD Employer Amount should equal the FTYD Rehired Retiree Employer Amount and the FYTD Total Gross should match
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- the Rehired Retiree Gross amount.
- The 591 Payroll Item>FYTD Withholding should equal the FYTD Rehired Retiree Withholding.
- (If applicable) The 691 Payroll Item>FYTD Employer Amount
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- should equal the FYTD Rehired Retiree
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The employee's 591 FYTD Withholding and FYTD Rehired Retiree Withholding should match
and/or
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- Employer Amount.
The following adjustments are necessary if an employee was not marked as a rehired retiree when they returned to the district as a rehired retiree at some point during the fiscal year. The employee will be listed on on the STRS Advanced reports with two lines. One line will list the information prior to retiring and the Rehired Retiree column will be set to N and the other line will list the information when the employee returned as a rehired retiree and the Rehired Retiree column will be set to Y.
- On the 450 Payroll Item, mark the Rehired Retiree checkbox and enter the rehired date in the Rehired Date field.
- The following adjustments will need to be created:
- Core>Adjustments - Payroll Item 450 using the Type of Portion of FTD Gross that was earned as a rehired retiree, enter the Amount equaling 450 Payroll Item>FYTD Total Gross that was earned as a rehired retiree, and check the Fiscal Year To Date checkbox.
- Core>Adjustments - Payroll Item 450 using the Type of Portion of FTD Board Amount that was earned as a rehired retiree, enter the Amount equaling 450 Payroll Item>FYTD Employer Amount withheld as a rehired retiree, and check the Fiscal Year To Date checkbox.
- Core>Adjustments - Payroll Item 591 using the Type of Portion of FTD Amount that was withheld as a rehired retiree, enter the Amount equaling 591 Payroll Item>FYTD Withholding withheld as a rehired retiree, and check the Fiscal Year To Date checkbox.
- (If applicable) Core>Adjustments - Payroll Item 691 using the Type of Portion of Board Amount that was earned as a rehired retiree, enter the Amount equaling 691 Payroll Item>FYTD Employer Amount as a rehired retiree, and check the Fiscal Year To Date checkbox.