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Logging into Employee Self Service
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If your Kiosk account was converted over to ESS, your existing Kiosk username will, by default, become your ESS username. Your ESS user account will contain the same access (roles) you had in Kiosk. Your Kiosk password will no longer work and you will be need to set up a new password in ESS using ‘Forgot Password’.
If you are new to the district and did not have a Kiosk account, you can self-register in ESS using 'Register User'
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If you are required to set up a new password for your newly converted ESS user account or have forgotten your existing ESS password (or your password has been reset by an ESS Administrator or ITC), please click on the ‘Forgot password’ link on the login page and it will step you through how to reset your ESS password.
If your ESS user account uses External Authentication, please contact your district ESS administrator if you forgot your password.
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Enter your ESS username and click ‘Reset Password’.
A message is displayed stating an email will be sent to the existing User’s email with instructions on how to change (reset) the temporary password to a permanent password.
From the email received, copy the provided temporary password and click on the secure ‘ESS Application’ link. It will take you directly to a reset password window to change the temporary password to a permanent one.
On the Reset Password window, paste the temporary password into ‘Old Password’. Enter a New Password using the security requirements listed and re-enter the new password in ‘Verify New Password’ and click ‘Change Password’ to reset your temporary password to a permanent one. A green pop-up notification will appear stating ‘Operation successful. Password changed successfully.’
NOTE: The default setting in System>Configuration>Forgot Password Configuration to change a password is 5 minutes. If your district would like to extend the password time limit, a user with District Manager or Admin role may increase the ‘minutes until expiration’ setting to give users more time to reset their password. For example, if the ‘forgot password’ was completed at 1:00 PM and the district’s ‘forgot password configuration’ is 30 minutes, the user has exactly 30 minutes from the time the ‘ESS Forgot Password’ email was sent to change it to a permanent password
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If you have forgotten your ESS Username, click on the ‘Forgot Username’ link on the login page. An email will be sent to the email address provided if a username associated with this email address is found in ESS.
If your ESS user account uses External Authentication, please contact your district ESS administrator if you forgot your username.
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Register User
If your district would prefer you self-register for your ESS user account, click on the ‘Register User’ link on the login page.
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Username: Please enter your desired username. If externally authenticated, this should be provided to you by your AD administrator.
Employee Number: Please enter your USPS Employee Number (EMPID). This should be provided to you by your school administrator (i.e. treasurer’s office)
Email: Please enter your email address. This email must match one of your email addresses in your USPS employee record (primary, secondary or other) email address. If you are unsure of what email address to use, please contact your school administrator. NOTE: This email address will be used when emailing leave request/timesheet workflow approval notifications to you.
Is Externally Authenticated: Only check this box if your AD administrator has indicated you use an external authentication provider.
Click ‘Create ‘Create User’ to proceed with creating an ESS user account.
A pop-up notification will be displayed if successful
Also, an email will be sent to the email address provided with instructions on how to change the temporary password to a permanent password.
Copy the provided temporary password, click on the secure ‘ESS Application’ link
On the Reset Password window,
paste the temporary password into ‘Old Password’. Enter a New Password using the security requirements listed and re-enter the new password in ‘Verify New Password’ and click ‘Change Password’ to reset your temporary password to a permanent one.
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A pop-up notification will appear stating 'Operation successful. Password changed successfully.”
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NOTE: The default setting in System>Configuration>Forgot Password Configuration to change a password is 5 minutes. If your district would like to extend the password time limit, a user with District Manager or Admin role may increase the ‘minutes until expiration’ setting to give users more time to reset their password. For example, if the ‘Create User’ was completed at 1:00 PM and the district’s ‘forgot password configuration’ is 30 minutes, the user has exactly 30 minutes from the time the ‘ESS Reset Password’ email was sent to change it to a permanent password
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