Please click here to view a short video on how to create a Pay Distributions.
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from the Pay Distributions record.
| Note |
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User must be in VIEW mode in order to see the Audit Report button. On the Pay Distributions record–Click on the |
Click on the 
button.
Enter a Start Date and Stop Date and click on 
button.
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1. Click on 
to select an employee from the drop down box and click on 'Continue':
2. Click on 
:
3. Once Once open, select the select the Type of Pay Distribution, DIRDEP or CHECK, from the drop down box and click on 'Continue': (There is no limit on the # of Direct Deposits/Checks that an employee can have)
4. Enter in the required Information:
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The amount of the direct deposit or check can be deducted deposited as a Fixed Or Percent amount. Fixed accounts are deposited first followed by percent accounts. See the Priority field explanation below to prioritize multiple fixed accounts.
Depending in the option chosen for the Fixed or percent field, either a dollar amount or percentage will be entered in the Rate field. This field is mandatory.
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- Prenotification of Savings Credit Authorization - **Note** The system is setup to not process an employee as a prenote until the employee truly is paid. Once they are paid, they will appear on the ACH tape file as a prenote and will receive a physical check. When the
Flag is checked during the ACH run, that prenote will then be set to live.
ACH Information
Each financial institution has its own identification (routing) number. This identification number can be selected from the drop down box or the user can enter partial or all of the bank name in the ACH Destination. These routing numbers need to be entered first in the CORE/ACH Destination option. This field is mandatory.
The districts now have the option to have multiple banks to choose from under the ACH Source. The banks need to be setup first in the CORE/ACH Source
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5. Click on Save to create the Pay Distribution, click on cancel to not create the Pay Distribution and return to the Query.
| Info |
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| Direct Deposit Payroll items are processed according to how to Fixed or Percent field is set. The ACH Destinations that are set to Fixed are always processed first - then those set to Percent. |
Edit Pay Distribution
Pay Distributions that have been previously posted to the system may be modified.
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For more detail information on the Mass Change option, please click on the Mass Change documentation link to find the How to Steps: Mass Change
Report Creation
To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report
