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From the Transactions menu, select "Items" to display the Items grid.
Click ‘create’ to begin creating the item starting with the acquisition information related to the new item.
A blank acquisition screen will appear allowing you to either enter the acquisition information manually or if the information is included on the pending grid, use the 'pending item' drop-down box to select the acquisition information that is currently stored in pending items.
If pulling the information from the pending file, it will populate many of the fields on this screen. Please enter a new tag number and modify any information necessary. Once the information is pulled from the pending file and the item is posted to inventory, the data will be automatically removed from the pending grid.
If manually entering the acquisition information, please enter the desired information. NOTE: careful attention should be made when entering the account, vendor, PO and check entries as it does not validate them against USAS-R.
NOTE: The tag number can be numeric or alphanumeric. The max number is 20 characters.
After completing the acquisition information click on
to add the acquisition record and advance to the Items window to enter the item information. If you wish to exit out of the acquisition, click on 
to cancel out without saving changes. 
4. Enter the desired item information. Some of the fields will be pre-populated depending if the item was pulled from the pending file. For more information on the required fields, format and definition, please refer to the Item Field Information
5. Click on 
to add the item.
6. To cancel out of the item window in order to edit the related acquisition information, click on 
to cancel without saving. The related acquisition entry window will display. Click 
allowing you to make changes to the acquisition data. Once updated, click on 
to continue to the item window.
7. To cancel out of the item and its related acquisition data altogether, click on 
to close the item window without saving. This related acquisition data window will display. Click on 
to close out of the acquisition data without saving. Any item or acquisition information entered will not be saved.
8. If there are additional acquisitions to be posted for this item, click on 
. The Acquisition window will appear (below) allowing you to create additional acquisitions against the existing item. You may also post additional acquisitions to existing items via the Transactions>Acquisitions too.
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The Items grid displays existing items on file. You can search for existing items by clicking in the filter row in the grid columns and entering in the desired information. By default, the grid sorts by Tag Number. Click on 
to generate a CSV or EXCEL formatted spreadsheet based on what you filtered. Click on any row of the search results to see a highlight view of the record. Click the view icon 
to view a particular item From there, you have the option to edit it, add an acquisition acquisition or split an item.
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Query for desired item
Click on the edit icon
Make desired changes
Click on
to post the changes to the system. Click on Close to close the window and return to the grid without saving changes.
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Query the desired item
Click on the Delete icon
Confirm you want to delete by clicking on
Depreciate Items
The 'Depreciate' button on the grid program recalculates LTD depreciation field from scratch. It does NOT calculate the depreciation for the current fiscal year. Another year's worth of depreciation will be automatically calculated and the LTD depreciation updated when an open period is closed. The checkboxes located on the left side of the grid are intended to be used with the depreciate button. You may check specific items to calculate depreciation on or you can use the top checkbox to select all items based on the filter you entered.
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Query the item and select 'Edit'.
Under Depreciation Transactions, click
. The Fiscal Year will default to the open period that is marked current. The default 'type' will always be AdjustmentOptionally enter a description for the depreciation adjustment.
Enter the amount of the depreciation adjustment. You can enter a positive or negative The amount entered will be added (or subtracted) to the existing LTD Depreciation amount.
Click
to complete the transaction.
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