Please click here to view a short video on how to create a Pay Distributions.

...

from the Pay Distributions record.

Click on the button.

Enter a Start Date and Stop Date and click on button.

...

3. Once open, select the Type of Pay Distribution, DIRDEP or CHECK, from the drop-down box and click on 'Continue': (There is no limit on the # of Direct Deposits/Checks that an employee can have)

...

4.  Enter in the required Information:

Type: DIRDEP

or Type: Check

Image Added

Field Definitions

...

The amount of the direct deposit or check can be deducted deposited as a Fixed Or Percent amount.  Fixed accounts are deposited first followed by percent accounts.  See the Priority field explanation below to prioritize multiple fixed accounts. 

...

The Priority field is used for employee's with multiple 'fixed' Pay Distributions.  They can be prioritized in the order of which to be deposited first.

There are 4 Direct Deposit four Direct Deposit Type's available for direct deposit.  This field is mandatory.

• Automated Deposit (Demand Credit Records) Checking Account:  A non pre-note checking account.  NACHA defines this as a Transaction Code of 22.
• Prenotification of Demand Credit Authorization - Checking Account - **Note** :  A pre-note checking account.  NACHA defines this as a Transaction Code of 23.
  • No email direct deposit notification will be sent when the Prenotification of Demand Credit Authorization Direct Deposit Type is selected - even if the Employee>Email Direct Deposit checkbox is marked.
  • The system is setup to not process an employee as a prenote until the employee truly is paid.  Once they are paid, they will appear on the ACH tape file as a prenote and will receive a physical check. 
  • When the Image Modified
  Flag
  • flag is checked
  during
  • and the ACH
  run, that prenote will then be set to live.  No Email Direct Deposit notification will be sent for the Pre-note if 'Email Direct Deposit' is Checked in the Employee screen.
  • submission file created, the Direct Deposit Type will be changed from a Prenotification of Demand Credit Authorization to an Automated Deposit (Demand Credit Records) Direct Deposit Type.  
• • Automated Deposit (Savings Account Credit Records):  A non pre-note savings account.  NACHA defines this as a Transaction Code of 32.
• • Prenotification of Savings Credit Authorization:  A pre-
 **Note** 
• • note savings account.  NACHA defines this as a Transaction Code of 33.
    • No email direct deposit notification will be sent when the Prenotification of Savings Credit Authorization Direct Deposit Type is selected - even if the Employee>Email Direct Deposit checkbox is marked.
    • The system is setup to not process an employee as a prenote until the employee truly is paid.  Once they are paid, they will appear on the ACH tape file as a prenote and will receive a physical check. 
    • When
the 
• • • the Image Modified
Flag
• • • flag is checked
during
• • • and the ACH
run, that prenote will then be set to live. 
• • • submission file created, the Direct Deposit Type will be changed from a Prenotification of Savings Credit Authorization to an Automated Deposit (Savings Account Credit Records) Direct Deposit Type.  
      

ACH Information

Each financial institution has its own identification (routing) number. This identification number can be selected from the drop down box or the user can enter partial or all of the bank name in the ACH Destination.  These routing numbers need to be entered first in the CORE/ACH Destination option. This field is mandatory.

The districts now have the option to have multiple banks to choose from under the ACH Source.  The banks need to be setup first in the CORE/ACH Source

...

5.  Click on Save to create the Pay Distribution, click on cancel to not create the Pay Distribution and return to the Query.

Edit Pay Distribution

 Pay Distributions that have been previously posted to the system may be modified.

...