| Child pages (Children Display) |
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When entering in either a partial ID number or a few characters of the employee's first or last name name a list of employees matching that criteria will appear. From here you can then select the employee you are searching for from the drop-down box
You will then see multiple screens of information pertaining to this employee:
On the top of the Employee Dashboard, it shows the employee's balances for Personal, Sick and Vacation Leave.
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The dashboard will allow for the uploading (jpg, jpeg, png) of a file containing employee photographs. (Single employee file upload is only available at this time). The dimensions dimension for the photo is 76px by 76px. The employee address information will also be included in the photo area on the dashboard:
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To view Employee detail, click on the down arrow next to the employees Employee ID. Click on 'Edit Employee'
From here it will take you to Edit mode
mode.
If not wanting to have the employee's Phone Numbers to show under the Employee's Address on the Dashboard, check 
Positions
The Positions area will list all of the employee's positions records.
If a change is needed on a specific position, you can click the edit option 
on that specific position record. This will take you to the Edit Position X record where the change can be made. When the change has been made you will then click on the Save button 
and the change will be saved.
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Compensations
A Compensation defines how the employee is going to be paid.
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Leaves
If this employee qualifies for leave, the Leave Balances area will list the leave Type, Balance, Date Last Accrued and Leave Units Accum Last Pay.
If a change is needed to a specific leave record, you can click the edit option on that specific record. This will take you to an Edit Leave Balances record where the change can be made. When the change has been made you will then click on the Save button 
and the change will be saved.
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Accumulations
Show's the employee 's Accumulations
Include Archived Employees
To include archived employees, click on 
.
Create an Accumulation Record
- From the Core menu select 'Leaves'
- Then select 'Accumulation.'
- Click on
- To create a single Accumulation, the Close option can be checked
. If the Create New option is checked, click the 
checkbox to uncheck it and then click on the Close box. - To create multiple Accumulations, the Create New option should be checked . If the Close option is checked click the checkbox to uncheck it and then click on the Create New box
- To create a single Accumulation, the Close option can be checked
- Select an Employee by clicking on the
arrows. - Select a Leave by clicking on the arrows.
- The Leave Unit will automatically be added.
- Select a Position (filtered to only include eligible positions for selected leave) by clicking on the arrows.
- Can enter a 'Description' or leave blank.
- Enter a 'Length' for the Accrual.
- Enter a 'Transaction Date' for the posting date (Date can be added for any month. Does not require an Open posting period to be open)
- Click on
to save desired changes to the Employee's Accumulation, click on Cancel to not post changes and return to the Accumulations grid.
Pay Distributions
The pay distributions section will list the Type, Code, Percent or Fixed, Rate and Priority of each pay distribution for the employee.
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If a change is needed to a specific pay distribution you can click the edit option on that specific record. This will take you to an Edit Pay Distribution record where the change can be made. When the change has been made you will then click on the Save button and the change will be saved.
Payments
The payments are the list of all check history pertaining to an employee. You are able to view each payroll check in detail.
Click on check you wish to view:
Payroll Payments
This will then open a window detailing the employee's payroll check or Direct Deposit.
- Has the options to Void, Un-void and Print Payment Checks and Direct Deposits:
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Use the scroll bar to see more line items in the grid:
Refund Payments
Has the options to Void or Un-void.
Attendance
The Attendance area will list all attendance and absence information pertaining to an employee. Employees that may have an attendance record for employees that may be on a default calendar and have no work days workdays defined such as substitutes or regular employees that work additional days beyond their scheduled calendar work daysworkdays.
Click on Create
If a change is needed on a specific attendance or absence record, you can click the edit option on that specific record. This will take you to an Edit Attendance record where the change can be made. When the change has been made you will then click on the Save button and the change will be saved.
Absence
Attendance
Payroll Items
The Payroll Items area will list all payroll item information pertaining to an employee.
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If a change is needed to a specific payroll item, you can click the edit option on that specific record. This will take you to an Edit Payroll Item XXX record where the change can be made. When the change has been made you will then click on the Save button and the change will be saved.
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Payroll Accounts
Contains pay account records for each Position that is entered in Core/Position/Compensation. When a payroll is processed the accounts entered in Payroll Accounts are used to complete the USAS charging of the payroll.
Click on Create:
