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Displays ESS scheduled or a manually run batch job in grid format. Click on 
on a specific batch job for further information
Batch job may include:
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syncAbsencesJob: automatically scheduled to run every 15 minutes
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syncEmployeesJob: automatically scheduled to run
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Job | Scheduled to run | AESOP related? | Description of Job |
|---|---|---|---|
syncAbsencesJob | Every 15 minutes | Yes | Pulls Absence Management absence data into ESS. Refer to Absence Management>Data Import View for more details |
syncEmployeesJob | |||
syncLeaveBalancesJob | Dependent on Absence Management District Configuration setting | Yes | If ‘Enable Leave Balance Sync (Push) to Absence Management’ setting is selected, it will automatically push ESS leave balances to AESOP either weekly or bi-weekly depending on settings entered. Refer to System>Configuration>Absence Management District Configuration for more details. |
leaveBalancesSyncJob | Nightly (3:00 AM) | No | Syncs USPS Leave Balances with ESS; Data may also be synced manually via System>USPS Data Sync>Sync Leave Balances |
positionSyncJob |
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Nightly (3:00 AM) | No | Syncs USPS Positions with ESS. Will also sync USPS Employee Data at the same time. Both Position and Employee data may also be synced manually via System>USPS | |
passwordExpirationReminderJob | Nightly (3:00 AM) |
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No | If ‘Days Before Expiration To Notify User’ is set via System>Configuration>Password Expiration Configuration, it will send email notification X number of days prior to password expiration for a user. | ||
generatePeriodsJob | Dependent on Automatic Period Generator Setup | No | Automatically scheduled to run depending on Automatic Period Generator set up under Timesheet Manager>Automatic Period Generator |
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Configuration
Listed below are the options available under the Configuration menu. Please click here (for full Configuration menu options) or click on a link below for further information on that particular configuration menu option.
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Field | Format | Definition |
|---|---|---|
USER_ID | Automatically populated when extracting existing ESS User data (via the User grid ‘Export Grid Items’ option) | Required field if updating existing ESS user data. Otherwise, it is not required for new user imports. **Please see bulleted User Import Criteria above for more information on updating existing ESS User data.** |
USERNAME | No maximum number of characters | Required. ESS Username |
FIRST_NAME | No maximum number of characters | Required: ESS User’s first name |
MIDDLE_NAME | No maximum number of characters | ESS User’s middle name |
LAST_NAME | No maximum number of characters | Required. ESS User’s last name |
SUFFIX_NAME | No maximum number of characters | ESS User’s Suffix (i.e. Jr, PhD, etc) |
EMPLOYEE_NUMBER | If an employee of the district, must use the Employee’s Identification Number from USPS | USPS Employee Identification Number |
TITLE | No maximum number of characters | Employee Job Title |
must use a valid email format | Required. Recommended to use employee’s Primary Email Address from USPS>Employee record | |
EXTERNAL_AUTH | true or false | Enter true if user is using External Authentication (Active Directory). Otherwise leave blank and it will default to false. |
ENABLED | true or false | Enter true if user account should be enabled. Otherwise leave blank and it will default to truefalse. |
PASSWORD_EXP | accepts ISO_LOCAL_DATE_TIME (yyyy-MM-ddThh:mm:ss) format EX: 2024-05-01T00:00:00 is May 1st, 2024 at midnight | If entered, date user's password will expire. The user will be required to change the password after this date. Does not affect externally authenticated users. |
ACCOUNT_EXP | accepts ISO_LOCAL_DATE_TIME (yyyy-MM-ddThh:mm:ss) format EX: 2024-05-01T00:00:00 is May 1st, 2024 at midnight | If entered, date at which the user account will expire. After this date, the user will be effectively disabled. This affects both locally and externally authenticated users. |
LOCKED | true or false | Leave blank to default to false for new account creation. Locked accounts are usually temporary situations caused by excessive login failures or other account status problems. Set the 'enabled' flag to false to disable a user. |
2FA | true or false | Enter true if user is using Two-Factor Authentication. Otherwise leave blank and it will default to false. |
SYNC_TO_AESOP | true or false | Enter true if the user should be synced to AESOP. |
ROLES | If multiple roles, separate each ESS role with a hyphen. Role names are case sensitive and must be in UPPERCASE. NOTE: The USER role does not need to be included in the spreadsheet. The application will add the role by default to the user account. NOTE: ADMIN role cannot be assigned via mass load. Please refer to the ‘Roles’ table below for proper format on how role names are to be entered in the ‘Roles’ column | Example below of entering multiple ESS roles for a user.  After import, when viewing the user account in ESS, it will display as follows (automatically added User role by default)  |
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