The SOES application module is used by community schools, STEM schools and resident districts for determination viewing of student enrollment and residency. This system allows resident districts to review view the residency of students being reported by community and STEM schools and determine whether the student is truly a resident of their district and approve or set contention flagsto add the data quality review flag. The application module allows the charter and STEM districts to view resident district comments and flagging valueson these data quality reviews. In addition, if there is ODE DEW involvement for a particular student, that also is visible to all districts associated with the student SSID. Both the educating and resident district will have the ability to upload supporting documents pertaining to the residency of a student.
Users can may gain access to the SOES application module within ODDEX by using the SOES application link on the navigation bar or by clicking on one of the blue hyper-links hyperlinks within the landing page. See Landing Page for details on its use.
The view of the data within this application module is dependent on whether you have authorized access to a community school or a resident district .
Navigation Bar
- Home - Returns user to Landing Page
- Students - All students reported for district
- User - Edit and view of district user information
- Agencies - Edit and view of district level information
- District drop down - If user has roles to access multiple entities, choose one to narrow data set. If user has access to more than one, the first alphabetically will appear.
- Year drop down - The current school year is populated
- Logout - Logs the user out of ODDEX
Resident District
From the summary screen, you will see a listing of all your resident students any community or STEM district has reported to SOES.
Districts will have the ability to use the various find options. Selections by name, SSID, and Gender are at the student level. The find by review status includes these choices:
Blank - all records
New
Not reviewed
Reviewed new activity
Reviewed with errors
Reviewed no errors
Also available is the selection of records modified since last review. This selection allows the Resident district to select only the records a community school has made new comments on, or students they have submitted new data for. The choices are:
- All records
- Updated records by CS since last review
The find box can be collapsed clicking on the lower left corner icon .
The district has the ability to export the data for each student as found on the current screen. To do this, click on the icon. The data is then exported in a TAB delimited format that can be saved and imported into a spreadsheet.
ODDEX Summary Screen
In this summary screen, basic student identifiable information is included. The flags in the left most column represent the status of the student.
- Reg flag - a contesting flag was set by the resident district
- Yellow flag - student is yet to be reviewed by resident district
- Green flag - resident district has agreed with data community school has submitted and approved the student for community school funding
To get to the detail information about a student, a district can click on either the flag icon or the SSID. This detail pop-up screen is where all flagging by a resident district is completed, as well as entry of any comments.
ODDEX Detail Screen
The student information included in this detail screen is submitted by the community school. The biographical data is available on this screen as reference. The Derived enrollment date is provided by ODE and is derived using business rules. The section of the screen labeled Educating Entity, is the detail provided about the educating community school. The FTE included in this screen is a calculated figure and represents the student FTE community school is receiving funding for.
By clicking on the button, the resident district is placed in a new screen, where they have the opportunity to set flags of contention for a student.
The flags to set are determined by ODE. A clear definition of these flags can be found on ODE's web site and searching for their SOES reporting guide.
In the Note box, districts can add comments about the flag they set. These notes are visible to the Community School that reported the student, all personnel in your district with access to SOES, your ITC support staff and ODE. Notes entered and saved, can not be deleted. What is entered here will appear in the detail screen in the column labeled 'Comments'. See more details on the user of 'Comments' in following sections of this document.
When setting the flags, the following submission buttons are available:
- Using the Save Flags button, the district saves and flags and notes about the flag entered above.
- Using the Reviewed - No Flags, the district is indicating the student has been approved for community school funding
- Clear Flags & Mark Reviewed - this is indicating the student did have a flag set, but the flag can be cleared now and the student is approved for community school funding
- Cancel - Leaves the screen with no changes saved
All saved information is written back to the database and is available immediately for viewing by both the resident district and the community school. Depending on the flags set, the student may also move to a new column on both districts Landing Page.
Detail Screen after flags get set.
The flags show in the Review Flags area and anything entered in the Notes area of the flagging screen, will show in the Comments section of this detail screen.
Once a flag has been set by the resident district, either the community school or the resident district can add additional comments to this student by clicking on the Comment icon , which is found in the left most area of the 'Reviews' section of this detail screen. Comments entered and saved, can not be deleted.
After clicking on the comment icon, a small box opens that allows a comment to be added. Once added, it is available immediately for viewing.
When comments are added, if you click on the hyperlink that includes the user detail of who posted the comment, the contact information for that individual will be available.
along with access roles. For those with access to a community school or a sponsor of a community school, there will also be a Calendar option from the SOES navigation bar drop down.
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