...
The purpose of this program is to create informational records for the school districts who choose to use direct deposit. These records are used to create a submission file which will be sent either to a local bank or directly to a Federal Reserve Bank. The bank will use the information as a means of verifying which employee's account is to be credited. It is critical that the bank for each district be contacted to obtain the necessary information for processing direct deposit.
The ACH Source option option is used to enter all banking institution information in order for the direct deposit transmission process to be completed. This is a system group manager only program.
Click here for the Nacha File Format guide.
Creating an ACH Source record
From here, you can +Create either a Payroll ACH or a Health Savings Account ACH Transfer from the Transfer Type option. Once all data is entered, select Save to accept or Cancel to not create the ACH Source.
Field Definitions
- In the Transfer Type field select from the following:
- Payroll ACH Transfer
- Health Savings Account ACH
- In the ACH Transfer Code enter the three-digit (including any leading zeroes) transfer ID to be used for the ACH transfer ID. The ACH transfer type along with the 3 digit transfer ID make up the total identifier (key) for this ACH transfer header record.
...
- Enter the Originator Routing Number. For NACHA compliant tapes, this may be the ACH number of the processing bank. Some banks may require the fiscal agent or districts federal tax id in this field. Contact the bank for the correct value. This field will be used to make up the last 9 characters of the Immediate Origin on the ACH file header record.
- The Originator Type makes up the first character of the Immediate Origin on the ACH file header record. Banks adhering to the NACHA rules will require a space in this field. At the bank's discretion, they may require another value in this field. Refer to the processing bank for the proper code. In the Type field, enter the following: (will print in column 14)
- Space
- 1
- 2
- 9
- In the Destination Name field, enter the Federal Reserve Bank if the tape is sent directly to a federal reserve bank or the local bank's name if the tape will be processed by a local bank.
- The Destination Routing Number field makes up the last 9 characters of the Immediate Destination on the ACH file Header record. Enter the ACH number of the destination bank or the Federal Reserve Bank. Contact the processing bank for the correct value.
- The Destination ID Modifier is provided in the ACH file header record. It permits multiple files that are created on the same date and between the same participants to be distinguished. In the Destination ID Modifier field enter either A-Z or 0-9.
...
- In the Entry Description field enter a description (up to 10 characters) that will be used when displaying back to the Receiver. If this field is left blank, the default, PAYROLL, will be used. This field represents the Company Entry Description on the Batch header record.
- In the Trace Routing Number field enter the first 8 digits of the routing number of the Originating DFI. In some cases the processing bank may require a different routing number be used on the detail PPD entries than what is used on the Batch header record. This routing number may not be the same as the routing number entered for the Originating DFI. The district trace routing number makes up the first 8 characters of the Trace Number on the ACH file PPD Entry Detail Record.
- In the Number of batches field enter the type of file to be generated for ACH submission:
- Single batch file
- Service Class Code: ACH Mixed Debits and Credits ‘200’
- Multiple batch file
- Service Class Code: ACH Credits Only ‘220’
- Receiving banks have different requirements pertaining to the number of batches that may be in the ACH file they receive. Some banks require what they refer to as a Balanced File. This type of file contains mixed debit and credit entries in a single batch. The multiple batch file will place all credit entries into a batch and all debit entries into a batch (resulting in 2 batches) within the ACH file. ITC should contact receiving bank to determine whether they expect a single batch file or a multiple batch file.
- Single batch file
| Note |
|---|
| The Direct Deposit Clearing fields are generally used only when a district has a third party originate their ACH transfer and the third party requires the district have a clearing account at their financial institution |
...
| Note |
|---|
User must be in VIEW mode in order to see the Audit Report button. On the ACH Source record–Click on the |
Click on the 
button.
Enter a Start Date and Stop Date and click on the 
button.
The report heading on this single object audit report will include the start/stop date on the Title Page and the title on the report will be USPS Audit Report - (ACH Source)
...
For more detail information on the Mass Change option, please click on the Mass Change documentation link to find the How to Steps: Mass Change
Report Creation
To create a report from the Grid, please click on the Report documentation link to find the How to Steps: Report
