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📹 Sub Coordinator Role Video Demonstration

Ability to view and edit outstanding leave requests that have been marked with ‘Substitute Needed’ for the purpose of entering substitute information. For more more information on how to require ‘substitute needed’ on specific leave types, please refer to System>Configuration>Leave Type Configuration.

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The grid is automatically refreshed every 5 minutes in order to keep it up-to-date with leave requests that have been marked with ‘Substitute Needed’. Please You may use the more image-20241105-163048.png button to add or remove columns from the grid.

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Roles associated with Substitute Coordinator

Listed below are the roles associated ’. Each of the roles listed below will grant the user access to the Sub Coordinator menu option in order to view and/or edit leave requests marked with ‘substitute needed. However, the leave requests they are able to view and/or edit will be restricted based on the sub coordinator role granted.

ESS Role

Kiosk Role

Definition

Example of who may be assigned role

Substitute Coordinator

Substitute Coordinator

Access to Sub Coordinator which allows

ability

you to enter substitute information for

any

all submitted leave request where substitute needed is

checkmarked

selected. The role also grants access to Leave Requests>View District Leave

District administrative position

Substitute Coordinator - Read Only

Substitute Coordinator - View Only

Read-only access to Sub Coordinator for all submitted leave requests where substitute needed is

checkmarked

selected. The role also grants access to Leave Requests>View District Leave

Staff member who needs access to substitute info but doesn’t assign them

The following are currently not in use: ESS-990

.

Substitute Coordinator by Building

Substitute Coordinator by Building

Access to Sub Coordinator which allows you to enter substitute information for submitted leave requests where substitute needed is selected. However, with this role, it will pre-filter the grid, allowing you to view/edit leave requests with the same building(s) as your position(s).

Building Principal

Substitute Coordinator by Building - Read Only

Substitute Coordinator by Building - View Only

Same pre-filtering as above role however you will only have read-only access to the leave requests displayed on the grid.

Staff member who needs access to substitute info for a particular building but doesn’t assign them.

Substitute Coordinator by Department Code

Substitute Coordinator by Department Code

Access to Sub Coordinator which allows you to enter substitute information for submitted leave requests where substitute needed is selected. However, with this role, it will pre-filter the grid, allowing you to view/edit leave requests with the same department code(s) as your position(s).

Food Service Manager

Substitute Coordinator by Pay Group

Substitute Coordinator by Pay Group

Access to Sub Coordinator which allows you to enter substitute information for submitted leave requests where substitute needed is selected. However, with this role, it will pre-filter the grid, allowing you to view/edit leave requests on the grid with the same pay group(s) as your position(s).

Head Custodian

NOTE: If you have more than one sub coordinator by role assigned to you, the roles will combine displaying all leave requests that would fall under your role(s). For example, if you have been assigned both the Sub Coordinator by Building and Sub Coordinator by Department, all leave requests (marked with substitute needed) that fall within those two roles will be displayed on the sub coordinator grid.