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Payroll Accounts - New contains pay account records for each Compensation that is entered. When a payroll is processed the accounts entered in Payroll Accounts option are used to complete the USAS charging of the payroll.
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If an Expenditure account has not yet been created in USAS-R, it must exist first before adding it in USPS-R Payroll Accounts. If an expenditure payroll account has a status of “Inactive” in the USAS-R application, it will not show in the drop-down box as available when creating a new payroll account on an employee’s compensation. Accounts that have an “Inactive” status in USAS-R, may still show on an employee’s payroll account or compensation history, and can be made “Inactive” in USPS-R under Payroll Accounts. The USAS-R account status may be inactive does not remove it from any posted payroll history. |
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After creating and saving a Payroll Accounts record, or to see any changes that were made to a Payroll Accounts record, there is an option to run an Audit Report directly from the Payroll Accounts record.
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User must be in VIEW mode in order to see the Audit Report button. On the Payroll Accounts record–Click on the |
Click on the 
button.
Enter a Start Date and Stop Date and click on 
button.
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Info Message will appear if the Payroll Account is already created for this employee. Will take you to Edit mode:
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To create a new pay account for an employee, the employee and Position number must already exist.
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- **NOTE** System/Configuration/Payroll Account Default Setup Configuration has been added to the Configuration menu. It allows district to set the flags for the Employer Distribution and Leave Projection default values. These default values will be set whenever a payroll account is created. The payroll account Employer Distribution and Leave Projection default values can be changed/overridden in Payroll Accounts for an employee, but it will default based on the Configuration values set. Click here for more information.
11. The Sort Order - when charging accounts, we first find all of the active accounts for an employee/position that is being paid. To be active, the status of the account must be set to Active OR the status can be Maximum Amount In Effect with a maximum set and the amount already paid to the account is less than the maximum. The charge amount/percent must not be 0 and the start/stop dates on the account must have dates that are active or be empty. After we find all of the active accounts for the position being paid, then we look at the fixed accounts first and sort them by the sort order field. So the ACTIVE fixed accounts with the highest sort order are processed first. After all fixed accounts are processed, if there is still an amount remaining that has not been charged to the fixed accounts, then we will use the ACTIVE percentage accounts sorted by sort order.
Click on 
to save the current record or Cancel to exit without saving the newly added Payroll Account:
Click on Save new accounts added or Cancel to exit out without saving new accounts. If Active Accounts do not equal a 100%, errors and warnings will occur:
A Warning message will be created if no Percentage amounts are found and will be saved:
Delete Payroll Accounts
Click on 
in the grid beside the desired account number to be deleted. A confirmation box will appear asking to confirm that the Account will be deleted. Click on 
to confirm deletion of account or 
to exit without deleting account.
If an employee has only 1 Payroll Account setup and this account is being deleted, a NOTE will be given, warning districts that this Payroll account is the only account for this position:
Report Creation
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