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• • The accrual rate for leave is entered in the Accum Per Month field.  This is the rate (if any) at which you want each leave to be incremented when the Leave Accumulation program is ran (Processing/Benefit Update and Projection/Accrual). For example, most districts accumulate sick leave at a rate of 1.25 days per month. The 1.25 days (or 10 hours) would be placed in this field. Personal leave is often reset and not accumulated, so an accum/month would not have to be entered. 
    
    
  • The Leave Unit (Mandatory field) is the unit in which the benefits are stored. It can be hours or daily. If no Leave Unit is entered, an error will occur when saving
    • This benefit unit is applied to all leave benefits. When an absence is entered in CORE/ATTENDANCE it must be given the same unit as appears on the employee's Leaves record. This means that hours cannot be used for one leave benefit and days for another.  An Error will be produced:
      
      
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    • If changing from Daily to Hourly, when trying to Save, a message will appear.  Enter a numeric value between 1 and 8 in the 'Hours Per Day' for the employee.  This is a required to change from days to hours so the leave balances can be converted:
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    • If the Leave Unit is left blank, when entering an absence in Attendance, an Error will occur:
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  • The Max Leave Amount field keeps the leave balances from exceeding maximums as set-up by the district. Maximums is are required for any leave that will be accruing. Personal leave does not need a maximum if it is reset. **NOTE**  If Max Leave Amount is removed or blank and Accrual option is then used, it will clear the employee's Leave Balance. 
    
    
  • The Reset Value option is only for Personal leave.  If a district automatically resets personal leave each year, the number of days or hours of personal leave granted to an employee at the beginning of the year is placed here. When the reset option of the Leave Accumulation program is run, the personal leave balance is set to the amount in this field.
    
    
  • Sick, personal, and vacation all have Balance fields. The fields contain the most up-to-date balances available. When an absence is posted in CORE/ATTENDANCE, this field will be adjusted. This field cannot be changed. Any changes that need to be made to the balance can be made through CORE/ATTENDANCE.
    
    
  • The Accumulate Based on Hours field is for Hourly employees only.  This flag will determine if the employee will be eligible for Current Service Hours.  This field will be used in junction with Current Service Hours and Service Hours Accumulator fields.
    
    
  • The Advanced Units Used field contains the number of advanced sick days/hours an employee has used so far.  This field will begin to increase once the employee has exhausted their sick leave balance, If the district wants the Advanced Units Used to decrease when an accrual is processed then they will need to make sure that the Advanced Payoff flag under System/Configuration/Advanced Sick Leave Configuration is checked.     
    
    
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  • The Max Advanced Leave contains the number of advanced sick days/hours available to an employee. The employee is given extra Sick days to use once his Regular Sick leave balance is exhausted.  This field contains the Maximum number of  advance sick days that can be used.
    
    
  • The  will be checked if employee is eligible for this type of leave.  If employee is not eligible for a type of Leave, it will not show on the employees Leave screen.
    
    
  • The Current service hours contains the service hours accumulated per pay for part-time employees.  These hours are used in Processing/Benefit Update and Projection/Part Time Sick Leave Accrual to determine part-time employees sick leave accumulation based on 80 hours of service.
    
    
  • The Service Hours Accumulator is for Hourly employees. Per H.B. 153, enter 4.6 for hourly employees. If employee is daily, this rate would need to be determined.  The districts will use Processing/Benefit Update and Projection/Part Time Sick Leave Accrual option, to determine a part-time employees sick leave based on 80 hours of service. The Current Service Hours will decrease by 80 and will leave the remaining amount and the 4.6 Hours will be added to the employee Balance.

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1. From the Core menu select 'Leaves'
2. Then select 'Accumulation.'
3. Click on
   1. To create a single Accumulation, the Close option can be checked  .  If the Create New option is checked, click the Image Modified checkbox to uncheck it and then click on the Close box. Image Modified
   2. To create multiple Accumulations, the Create New option should be checked Image Modified.  If the Close option is checked Image Modifiedclick the checkbox to uncheck it and then click on the Create New box Image Modified
4. Select an Employee by clicking on the  arrows.
5. Select a Position (filtered to only include eligible positions for selected leave) by clicking on the  arrows.
6. Select a Leave by clicking on the  arrows.
7. The Leave Unit will automatically be added.
8. Can enter a 'Description' or leave blank.
9. Enter a 'Length' for the Accrual. 
10. Enter a 'Transaction Date' for the posting date (Date can be added for any month.  Does not require an Open posting period to be open)
11. Click on to save desired changes to the Employee's Accumulation, click on Cancel to not post changes and return to the Accumulations grid.
    

Edit Employee Accumulation Leave

Only fields that are allowed to be edited will be displayed.

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