Inventory Configuration is used to set up the configuration for the Inventory system. It is located under Core>Configuration. If migrating from Classic, these fields will import some of your DATSCN settings from Classic. The settings in this option directly controls some of the operations of the inventory system.
- IRN is the IRN for your district as assigned by the State.
- District Name is the name of your district as you would like it to appear on the report headings.
- Last Closed Fiscal Year is the date of the last Inventory fiscal year closed. This field is required.
- Foundations is a percentage used on the Inventory Insurance Values Report to determine the amount of building value to exclude as foundations. You should consult your insurance provider to determine if they want a reduction for the foundations and what that percentage should be.
- Tag Number Auto-Populate Enabled. By default, the auto-populating of the tag numbers will be disabled. When checked, an 'Item Tag Number Prefix' box will appear requiring you to enter a prefix to be used for auto-assigning tag numbers during item creation.
- Prefixes cannot contain special characters.
- The tag number, including the prefix, has a maximum length of 20 characters. (ex. if Prefix = 003, the format of the first tag # using that prefix will be 0031)
- GAAP Flag will be active (checkmarked) if migrating from Classic and your EIS GAAP flag was set to "Y". If you are not migrating from Classic EIS, please click here for more information on the GAAP flag.
- Using USAS Function Codes, if checked, determines whether you intend to use the standard USAS codes for the function/activity codes. It is not mandatory to use USAS codes for Inventory reporting. This affects the generation of the 'Summary Schedule by
Function and Class report. Only the first two digits of the EIS function/activity code need to match the USAS codes in order for this to be checked. - Using Received Date determines what date will be used as the acquisition date when adding items from the pending file. If checked, the received date from the invoice will be used as the acquisition date when creating items from the pending file. If unchecked, the AP invoice date will be used instead.
More Information on Configuration
Inventory Fiscal Year
Inventory does not need to be need to be closed for the fiscal year when the USAS fiscal year is closed. The closing of USAS for a fiscal year has no effect on Inventory closing. You should continue adding all items for your current EIS processing fiscal year. Once all items are entered, you can follow the closing procedure and then proceed with entering items for the next fiscal year.
USAS-R Connection
The following fields will be displayed at the bottom of the Configuration window for those with admin access. If Inventory is being used to pull items from USAS in order to populate pending items, the USAS Host URL, USAS API key and USAS port fields will be populated.
